Asset Management Data Technician

City of Suffolk•City Lot, VA

18h

About The Position

Under minimal supervision, performs clerical, public-contact, and technical work supporting the Public Works Department. The role assists with coordinating permits for work within the right of way, hauling, and house moving; prepares and distributes correspondence; and files documents. It establishes infrastructure location databases through field surveys, assists with infrastructure cost development to comply with GASB-34 standards, maintains GASB-34 data, updates records as improvements are made or road segments are added to the State Road System, and establishes and maintains roadway data files for roadways within the City's maintenance responsibility area. The employee provides information to the public about right-of-way projects and interacts with property owners, developers, contractors, and the general public with tact, confidentiality, courtesy, and firmness. Reports to the Service Support Manager. Duties may include other related work reasonably incidental to the position.

Requirements

Graduation from a two-year college or technical school with major coursework in civil engineering or a related field, plus 3 to 5 years of experience in civil engineering, surveying, or a related field; or an equivalent combination of training and experience providing the required skills, knowledge, and abilities.
Valid driver's license.
Knowledge of the City's Right-of-Way management program.
Knowledge of arithmetic, grammar, spelling, vocabulary, modern office practices and procedures, and the organization and operation of the City Public Works Department.
Skill in using common office machines and computer-driven word-processing, spreadsheet, and file-maintenance programs.
Ability to type accurately at a moderate speed; maintain clerical records and compile data from them; and exercise tact, courtesy, patience, and discretion in frequent public contact.
Ability to exercise independent judgment and initiative and establish effective working relationships.
Ability to compare and judge observable characteristics of data, people, or things against standards.
Ability to communicate information, receive instructions, read reports and forms, and prepare records and reports in prescribed formats with correct writing conventions.
Ability to solve practical problems using rational systems and interpret written, oral, diagrammatic, or scheduled instructions.
Ability to communicate effectively in technical and professional language, including legal, real estate, and tax terminology.
Ability to use mathematical formulas and perform arithmetic calculations.
Ability to inspect items for proper length, width, and shape.

Responsibilities

Assist in preparing and distributing project correspondence and documentation.
Assist with coordination of engineering programs and responses to general public inquiries.
Research, review, analyze, and update project plans.
Follow up to close permits.
Assist in developing and compiling project records.
Prepare and maintain records.
Assist the public with project and permit inquiries.
Prepare damage assessments as needed.
Receive and/or review records and reports, including typed letters and permits.
Assist in preparing and/or processing permits, billing invoices, technical reports and drawings, and site plans.
Use applicable manuals, standards, ordinances, policies, procedures, codes, laws, regulations, publications, and reference materials.
Operate City vehicles and equipment, including computers and mobile communications equipment.
Use clerical supplies, safety equipment, and permit documents.
Use software including Microsoft Access, Word, Excel, and City System.
Operate a GPS locator system to establish an infrastructure database.
Interact and communicate with Public Works leadership, consultant engineers, developers, contractors, bonding companies, other City departments, and the public.
Answer telephone calls, greet visitors, provide information, and refer inquiries to the appropriate official.
Receive and distribute incoming and outgoing mail as necessary.
Perform other related duties as required.