Asset Compliance Coordinator

City of Hopkinsville•Hopkinsville, KY

9d•Hybrid

About The Position

This six month maximum seasonal/temporary position serves as the city's point of contact for capital asset accounting and reporting. Maintains the city's fixed asset system of record, ensures assets are properly capitalized, depreciated, and reported in accordance with GASB standards, and coordinates with Public Works and other departments to keep asset data accurate for both financial reporting and capital planning purposes.

Requirements

High school diploma or GED
Five years of experience in a professional clerical setting
Demonstrable knowledge of finance
Demonstrable knowledge of inventory control
Demonstrable knowledge of the handling of confidential records
Extensive skills in computer programs
Extensive skills in computer graphics
Valid driver's license

Nice To Haves

Knowledge of public sector agencies, structure and management
Accounting background
Quality Control background
Knowledge of inventory management

Responsibilities

Maintain the City's fixed asset ledger/system (land, buildings, infrastructure, vehicles, equipment) including additions, transfers, and disposals
Apply the City's capitalization threshold policy consistently; determine whether new expenditures qualify as capital assets
Calculate and record depreciation on a monthly/annual basis in accordance with GASB 34 and related standards
Reconcile the fixed asset subledger to the general ledger each accounting period
Conduct or coordinate periodic physical inventories of capital assets in cooperation with Public Works and other departments
Serve as Finance's liaison to Public Works' asset management/GIS system, ensuring asset additions, retirements, and condition updates flow into the financial records
Reconcile Public Works' physical asset inventory against Finance's fixed asset register at least annually to identify discrepancies (assets not yet capitalized, disposed assets still on the books, etc.)
Prepare capital asset schedules and note disclosures for the Annual Comprehensive Financial Report (ACFR) and external audit
Respond to auditor requests related to fixed assets, depreciation, and capital asset controls
Track asset useful-life assumptions and flag assets nearing full depreciation for capital replacement planning discussions
Maintain documentation supporting asset valuations, especially for donated or grant-funded assets
Provide Finance's asset cost/depreciation data to support the multi-year Capital Improvement Plan (CIP) process
Assist the Finance Director in evaluating funding strategies (reserves, debt, pay-as-you-go) for asset replacement based on asset age and remaining useful life
Support grant applications requiring documented asset value, condition, or capitalization history