Assessments & Academic Records Coordinator

University of Oklahoma•Norman, OK

2d•Onsite

About The Position

The Assessments and Academic Records Coordinator serves a critical role in supporting the College of Law's academic quality, accreditation compliance, student learning assessment, and academic records operations. This position is responsible for coordinating assessment activities across the JD, MLS, and LLM programs while also assisting with registrar functions related to academic records, reporting, degree audits, and student progression.

Requirements

Bachelor's degree.
24 months of project management or related experience.
Will accept 48 months of related experience in lieu of the Bachelor's degree for a total of 72 months of related experience.

Nice To Haves

Juris Doctor degree from an accredited institution.
Experience with accreditation, assessment, or institutional effectiveness processes.
Experience with student information systems, learning management systems, and data visualization tools.
Familiarity with survey design, assessment methodologies, and statistical analysis.
Two years of experience in higher education administration, assessment, institutional research, registrar operations, academic affairs, or a related field.
Strong analytical, organizational, and project management skills.
Excellent written and verbal communication skills.
Experience working with databases, spreadsheets, and reporting tools.
Ability to manage multiple projects and deadlines simultaneously.
Demonstrated ability to maintain confidentiality and handle sensitive information.

Responsibilities

Coordinate the collection, organization, and analysis of direct and indirect student learning assessment data.
Maintain assessment plans for JD, MLS, and LLM programs consistent with ABA Standards and institutional requirements.
Support faculty in the development and implementation of assessments aligned with program learning outcomes.
Compile and prepare annual assessment reports and supporting documentation for internal and external review.
Track assessment cycles and ensure timely completion of assessment activities.
Maintain assessment databases and repositories of assessment evidence.
Assist faculty committees with curriculum assessment, program review, and continuous improvement initiatives.
Manage longitudinal data related to bar passage, course evaluations, and graduation competencies.
Coordinate collection and analysis of course evaluations and other student feedback instruments.
Assist with maintenance of student academic records and ensure compliance with university policies and federal regulations.
Support registration, enrollment, course scheduling, and records management processes.
Conduct degree audits and monitor student progress toward graduation requirements.
Assist with graduation certification and degree conferral processes.
Prepare academic reports related to enrollment, retention, graduation, and bar passage outcomes.
Assist with transcript processing, certification requests, and records verification.
Provide training and guidance to faculty regarding assessment best practices and reporting requirements.
Coordinate workshops and professional development opportunities related to assessment and accreditation.
Support academic committees through meeting preparation, documentation, and follow-up activities.
Promote a culture of evidence-based decision-making and continuous improvement throughout the College.