Arts Residencies Coordinator

Learning Through an Expanded Arts Program•New York, NY

10d•Onsite

About The Position

The Arts Residencies Coordinator is a highly organized, self-motivated, and creative problem-solver who supports the implementation of LEAP’s arts-integrated in-school and after-school residencies across New York City schools. Working closely with the Managing Director, Arts Residencies Manager, and Senior Coordinator, this role oversees residency scheduling, planning, and program quality for a portfolio of Arts Residency Programs. Reporting to the Managing Director, the Coordinator ensures the smooth operation of the Arts Residencies team. Success in this role requires strong time management, organizational skills, the ability to travel to school partners, and the ability to work independently and collaboratively to achieve departmental goals.

Requirements

Minimum of 2 years relevant work experience in arts education and/or arts administration (required)
Proficiency with Google Suite (Drive, Docs, Sheets, Slides, and Forms)
Ability to travel within the five NYC boroughs, as needed
Prior experience teaching or working in the arts and within K–12 NYC schools
Strong administrative skills, including the ability to manage and organize large amounts of information, maintain thorough documentation, and demonstrate keen attention to detail
Excellent organizational skills and attention to detail
Clear and efficient communicator both verbally and written
A quick learner, with an open-minded perspective
A problem solver with a positive attitude
A self-starter; someone who is highly effective working independently and within a team
Passion for inclusion and advocacy in the arts

Nice To Haves

Working knowledge and experience using Salesforce, Zoom, and Asana

Responsibilities

Manage delivery of all Family Engagement Workshops including: outreach, fulfillment, coordination, documentation, and pay approvals
Create and send all TA residency and workshop fulfillment outreach via Salesforce - manage responses
Manage payroll reimbursements for Arts Residencies Team PT staff
Create all Family Engagement Workshop and After School Residency flyers, as needed
Manage all Salesforce assignment creations and schedule additions
Support Arts Residencies event attendance
Support Arts Residencies Manager and Senior Manager with time approvals, as needed
Coordinate and support annual TA hiring needs for the Arts Residencies Team, as needed
Attend and support Arts Residencies staff orientation and additional professional learning community sessions for Teaching Artists
Support Arts Residencies Team with TA roster review processes on a biannual basis
Collaborate with Finance and Operations Team to track and manage Arts Residencies equipment orders
Strong commitment to LEAP’s Mission and Culture Statement
Attendance to organization-wide meetings and events as needed
Maintain confidentiality of sensitive information