Art Fair Inventory Coordinator

David Zwirner•New York, NY

12h•$60,000 - $65,000•Onsite

About The Position

David Zwirner seeks a full-time Art Fair Inventory Coordinator to assist with the inventory and shipping aspects of domestic and international art fairs. The Art Fair Inventory Coordinator reports to the Art Fairs Manager, working closely with the Inventory Team and serving as a liaison between various gallery departments as well as crating and shipping vendors. The position requires a keen attention to detail and the ability to smoothly multitask in a fast-paced, deadline-driven environment. The candidate should have a strong interest in the operational side of the gallery world and previous experience with art inventory management, registration, or shipping. Position hours are Monday-Friday, 10am to 6pm. Candidate will occasionally need to work additional hours. Candidates must be diligent, extremely organized, and possess excellent time management and communication skills.

Requirements

BA (Art History or Arts Administration preferred).
Must be detail-oriented and able to work on multiple projects at once.
Must be able to work independently and proactively.
Previous experience in inventory management, registration, or art shipping.

Nice To Haves

Passionate and interested in the arts/larger creative arena or is eager to learn.
Individuals entering the workforce, those moving into a new stage of their career or vocation, making a change, returning to work, and those wanting to learn and grow within the industry.

Responsibilities

Regularly reviewing art fair inventory to flag framing, conservation, and crating needs.
Working with the New York Inventory team to coordinate transfers of art fair inventory between the galleries and the warehouse.
Obtaining crating and shipping estimates; overseeing domestic and international art fair shipments and preparing packing lists, proformas, and other shipping documents.
Condition checking select artworks, and assembling collections of works that require condition checking by registrars.
Assisting the Art Fairs Director and Manager with uploads of images into condition reports.
Coordinating with Production and Registration teams to ensure fair inventory is exhibition-ready
Updating database with crate costs and dimensions; tracking and maintaining database locations.
Electronically filing shipping documents, BOLs, and AWBs.
Updating internal calendars and shared documents with shipping dates.
Tracking shipping costs and maintaining budgets.
Ad hoc projects as needed.