Art Coordinator

Smosh • Los Angeles, CA

6d

About The Position

The Art Department Coordinator plays a critical role in supporting the day-to-day operations of the Art Department across all Smosh productions. Reporting to the Stage Manager, this position blends organization, logistics, and hands-on production support to ensure the department remains prepared before, during, and after every shoot. Ideal for someone who thrives in a fast-paced creative environment, enjoys solving logistical challenges, and takes pride in building systems that help productions run smoothly.

Requirements

• 2–4 years of experience in production coordination, art department operations, events, or a related field
• Experience managing inventories, vendors, rentals, and production logistics
• Strong organizational skills with exceptional attention to detail
• Comfortable working in a fast-paced production environment with shifting priorities
• Proficiency in Google Workspace and digital file management systems
• Ability to collaborate effectively with staff, freelancers, and cross-functional production teams
• Known for follow-through, adaptability, problem-solving, and a positive, team-oriented mindset

Responsibilities

• Coordinate calendars, expense tracking, shared drive organization, freelance administration, and other systems that support the day-to-day needs of the Art Department.
• Maintain prop, set decoration, and departmental inventory systems, ensuring assets are organized, accurately tracked, and production-ready.
• Establish and maintain vendor relationships, manage rental paperwork, and coordinate pickups, returns, and related logistics.
• Coordinate inventory pulls, stage resets, studio organization, asset returns, and other production support activities before and after shoots.
• Assist with safety sweeps, workspace organization, and operational readiness across department workspaces, storage areas, and stages.
• Create and distribute production folders, breakdown templates, and other materials that support efficient project execution.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed