Art & Design Assistant/Coordinator, Children's Books

Simon & Schuster•New York, NY

9d•$50,000 - $55,000

About The Position

The Art Department Assistant / Coordinator provides a variety of administrative and operational support to the Children’s Books art department and its leadership. The role supports the VP, Creative Director with calendar management, meeting scheduling, expense reporting, business travel, and departmental and interdepartmental communications. Departmental responsibilities include tracking missing assets and producing weekly exception reports; providing layered files to Marketing, Subrights, and Ad Promo; helping ensure assets are delivered to retailers; managing invoices; maintaining the weekly Cover Meeting agenda and distributing files; distributing books; ordering supplies and purchasing fonts; and coordinating submissions and file preparation for national and international book shows, fairs, and competitions.

Requirements

BFA or equivalent degree.
College or post-college experience in publishing.
Strong organizational skills and excellent written and oral communication skills.
Ability to multitask across projects and departments, remain composed under pressure, and anticipate potential problems.
Proficiency in InDesign, Photoshop, Excel, PowerPoint, Outlook, and Word.

Responsibilities

Support the VP, Creative Director with calendar management, meeting scheduling, expense reporting, business travel, and departmental and interdepartmental communications.
Track missing assets and generate weekly exception reports.
Provide layered files to Marketing, Subrights, and Ad Promo.
Help ensure assets are delivered to retailers.
Manage departmental invoices.
Manage the weekly Cover Meeting agenda and distribute files.
Coordinate book distribution, order supplies, and purchase fonts.
Coordinate submissions and prepare files for national and international book shows, fairs, and competitions.