Art & Design Assistant/Coordinator, Children's Books

Simone Development • New York, NY

8d

About The Position

The Art Department Assistant / Coordinator provides a variety of administrative and operational support to the Art Department and the VP, Creative Director. The role supports calendar management, meeting scheduling, expense reporting, business travel, and departmental and interdepartmental communications.

Departmental support duties include tracking missing assets, generating weekly exception reports, supplying layered files to Marketing, Subrights, and Ad Promo, and helping ensure assets are delivered to retailers. The role also manages departmental invoices, the weekly Cover Meeting agenda and file distribution, book distribution, supplies, and font purchases. It coordinates submission processes and file preparation for national and international book shows, fairs, and competitions.

Requirements

• BFA or equivalent degree.
• College or post-college experience in publishing.
• Extremely well organized.
• Excellent written and oral communication skills.
• Ability to multitask across projects and departments.
• Ability to remain calm under pressure and think on one's feet to anticipate potential problems.
• Proficiency in InDesign, Photoshop, Excel, PowerPoint, Outlook, and Word.

Responsibilities

• Support the VP, Creative Director with calendar management, meeting scheduling, expense reporting, business travel, and departmental and interdepartmental communications.
• Track missing assets and generate weekly exception reports.
• Provide layered files to Marketing, Subrights, and Ad Promo.
• Help ensure assets are delivered to retailers.
• Manage departmental invoices.
• Manage the weekly Cover Meeting agenda and distribute files.
• Coordinate book distribution.
• Order supplies and purchase fonts.
• Coordinate submission processes and prepare files for national and international book shows, fairs, and competitions.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level