AR and Invoicing Specialist

JobSiteCare

1h • $26 - $28 • Onsite

About The Position

The WorldClinic AR/Invoicing Specialist is responsible for managing the full accounts receivable cycle across both the JobSiteCare and WorldClinic divisions. This role ensures accurate and timely invoicing of clients, diligent collections follow-up, and the maintenance of clean financial records. The AR/Invoicing Specialist collaborates closely with clinical operations, client services, and leadership to resolve billing discrepancies and support the organization's revenue integrity and cash flow objectives.

Requirements

• Associate's degree in Accounting, Finance, Business Administration, or equivalent work experience
• Minimum of 3 years in accounts receivable, billing, or related accounting role
• Proficiency in accounting software (QuickBooks, NetSuite, or similar)
• Strong proficiency in the Microsoft Office Suite, particularly Excel
• Exceptional attention to detail and accuracy in data entry and financial recordkeeping
• Strong verbal and written communication skills; ability to communicate billing matters clearly and professionally with clients and internal stakeholders
• Ability to manage competing priorities and meet deadlines in a fast-paced environment
• High level of integrity and commitment to confidentiality of financial information
• Strong organizational skills and ability to self-manage workload independently

Nice To Haves

• Bachelor's degree preferred
• experience in healthcare, occupational health, or a multi-entity organization a plus
• Familiarity with workers' compensation billing or third-party administrator (TPA) invoicing processes a plus
• experience with HRIS-integrated financial systems preferred

Responsibilities

• Generate and distribute accurate client invoices in accordance with contractual billing terms and schedules for both JSC and WorldClinic divisions.
• Monitor and manage accounts receivable aging reports; proactively follow up on outstanding balances to ensure timely collections.
• Serve as the primary point of contact for client billing inquiries and invoice disputes, providing prompt and professional resolution.
• Post payments, adjustments, and credits accurately to client accounts in the accounting system.
• Reconcile AR subledger to the general ledger on a monthly basis and assist with month-end close activities.
• Prepare and distribute regular AR aging and collections status reports to leadership.
• Coordinate with clinical and operations teams to obtain documentation required to support billing and collections.
• Identify delinquent accounts and escalate collections efforts as appropriate, including coordination with outside collection agencies when necessary.
• Maintain organized and audit-ready documentation of all invoices, payment records, and client correspondence.
• Assist in developing and refining billing procedures and internal controls to improve efficiency and accuracy.
• Support the implementation and optimization of billing and AR modules within company financial systems.
• Assist with special billing projects, audits, and financial reporting as requested.
• Complies with all state and federal regulations appropriate to the practice and billing setting.
• Maintains a consistent and positive customer service image when interacting with colleagues and clients.
• Assists with special projects as needed.
• Complies with all organization confidentiality policies and applicable privacy regulations to protect client and financial information.
• Performs other duties as requested by the CFO, Controller, or other leadership.

Benefits

• We are an Equal Opportunity Employer, are committed to creating a diverse and inclusive company culture, and we do not discriminate against candidates or employees because of their disability, sex, race, gender identity, sexual orientation, religion, national origin, age, veteran status, or any other protected status under federal or state laws.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree