APD IT Business Analyst III

Texas Health & Human Services Commission•Austin, TX

1d•$5,798 - $7,653•Onsite

About The Position

The IT Project Management Office (PMO) Advance Planning Document (APD) IT Business Analyst III performs highly complex, senior-level business analysis for the APD Team. The position serves as the operational and analytical lead supporting development, maintenance, and federal reporting of APDs across a portfolio of Medicaid Enterprise System initiatives. The role coordinates APD intake and planning; gathers, analyzes, validates, and documents business and system requirements; assesses business processes and the effects of policies on automated systems; facilitates stakeholder discussions; and develops APD narratives and supporting documentation. It maintains traceability from business needs and requirements through APD submission, implementation, reporting, and maintenance. The position interprets applicable state and federal requirements, reviews complex project and system deliverables, supports quality assurance and user acceptance activities when applicable, monitors risks and deliverables, and recommends business process or automation improvements. Work is performed under limited supervision with considerable latitude for initiative and independent judgment. The selected candidate must work onsite from an HHS office in Austin, Texas, designated by the hiring manager.

Requirements

Graduation from an accredited four-year college or university with major coursework in business administration, public administration, information systems, health policy, or a related field; relevant experience and education may be substituted for one another.
Three years of experience in business analysis, systems analysis, data analysis, operations management, or public-sector IT support.
Experience gathering and documenting business or system requirements and analyzing business processes or system impacts.
Knowledge of software development life cycle and systems development life cycle concepts, including requirements, design, testing, implementation, and post-implementation support.
Knowledge of business analysis methodologies, requirements management, business process modeling, business rules, traceability, and process improvement.
Knowledge of project management principles and practices, including scope, schedules, milestones, risks, issues, dependencies, and status reporting.
Knowledge of Medicaid operations, Medicaid Enterprise System initiatives, APD lifecycle activities, federal funding requirements, CMS documentation standards, MITA principles, and certification readiness.
Knowledge of federal and state laws, regulations, policies, and governance requirements affecting Medicaid technology initiatives.
Knowledge of quality assurance, user acceptance testing, operational reporting, performance measurement, data analysis, and compliance monitoring.
Skill in gathering, analyzing, validating, and documenting complex business and system requirements, workflows, acceptance criteria, and traceability.
Skill in analyzing complex IT applications, policies, processes, system interactions, and issues and developing practical recommendations.
Skill in facilitating collaboration among business, technical, financial, policy, vendor, and executive stakeholders.
Skill in reviewing complex APD, project, system, design, test, implementation, risk, and compliance deliverables for quality and alignment.
Skill in managing concurrent priorities, deliverables, schedules, risks, issues, and reporting in a deadline-driven environment.
Skill in preparing clear federal submissions, executive briefings, technical documentation, training materials, and presentations.
Skill in using Microsoft Office products, including Excel, Word, PowerPoint, Outlook, and Visio, and applicable project or requirements management tools.
Ability to translate business needs, policies, regulations, and operational requirements into clear technical and functional documentation.
Ability to assess the effect of program policies and process changes on automated systems and functional areas.
Ability to exercise sound judgment, resolve complex issues, and work independently under limited supervision.
Ability to coordinate, review, and provide guidance on deliverables of internal teams, vendors, or contractors within assigned responsibilities.
Ability to communicate effectively with all levels of an organization and clearly present complex technical, operational, financial, and compliance information.
Ability to build effective working relationships, facilitate decisions, and maintain follow-through across multiple workstreams.
Must be legally authorized to work in the U.S. without sponsorship.
Must be willing to work from an HHS office in Austin designated by the hiring manager.

Nice To Haves

Experience supporting Medicaid, large-scale IT initiatives, federally funded programs, or APD activities.

Responsibilities

Coordinate APD initiation activities and document business objectives, scope, timelines, assumptions, risks, dependencies, and expected outcomes.
Facilitate requirements sessions with program, policy, financial, and IT stakeholders; gather, analyze, validate, and document business and system requirements, business rules, workflows, and traceability.
Develop draft APD narratives and structured business inputs for analyst and leadership review.
Analyze changes to state and federal requirements and recommend updates to APD processes, documentation, or system-related activities.
Analyze operational workflows, business processes, system interactions, and program policies to determine effects on automated systems and functional areas; identify gaps, constraints, risks, and automation opportunities.
Develop or review complex requirements and system documentation and evaluate proposed solutions for alignment with business needs and APD commitments.
Produce and maintain monthly APD project status reports; track milestones, deliverables, requirements, risks, issues, decisions, and dependencies.
Maintain the Operational Report Workbook for MES metrics and support alignment among business operations, system functionality, CMS-required outcomes, Conditions for Enhanced Funding, and approved state-specific outcomes.
Review reporting gaps and submit required monthly reporting to CMS.
Review APD, project, requirements, design, test, risk, and implementation artifacts for quality; support development or review of test scenarios, acceptance criteria, and user acceptance testing when applicable.
Document quality review findings, confirm issue resolution, and validate deliverables for accuracy, completeness, consistency, and traceability to approved business needs and requirements.
Coordinate collection, organization, and validation of business and operational inputs related to MITA, Medicaid Enterprise System maturity, certification readiness, and federal oversight.
Maintain traceability among MITA business processes, APD narratives, requirements, performance measures, and operational commitments; maintain evidence and documentation for reviews, audits, reporting, and future APD updates.
Serve as liaison among business owners, subject matter experts, IT teams, APD analysts, leadership, and external partners.
Facilitate meetings, document decisions, track action items and approvals, and promote timely follow-through.
Coordinate with vendors or contractors on project deliverables and service requests within the assigned scope.
Develop orientations, job aids, standards, templates, processes, and training materials, and perform related work as assigned.