AP Specialist

Access Labs•North Palm Beach, FL

About The Position

The AP Specialist will be responsible for processing accounts payable, including invoice verification, payment processing, and vendor account reconciliation. This role also involves performing monthly bank reconciliations, preparing internal financial reports, monitoring company expenses, and ensuring compliance with accounting standards and company policies. The specialist will utilize accounting software for data entry, process employee expense reports, and maintain financial records. Additionally, the role supports cross-departmental projects, creates performance KPIs, and may be assigned additional tasks by management.

Requirements

5+ years of experience in accounts payable, accounting operations, or related finance functions.
Strong knowledge of accounts payable processes, invoice management, vendor reconciliation, and expense reporting.
Experience performing bank reconciliations and reviewing financial transactions for accuracy.
Strong understanding of accounting principles, internal controls, and financial compliance requirements.
Experience working with accounting software and ERP systems.
Advanced proficiency in Microsoft Excel, including formulas, pivot tables, and financial reporting functions.
Strong analytical skills with the ability to identify discrepancies, investigate issues, and recommend solutions.
Excellent organizational skills with strong attention to detail and accuracy.
Ability to manage multiple priorities, meet deadlines, and work effectively in a fast-paced environment.
Strong communication skills with the ability to collaborate with internal teams, vendors, and leadership.
Demonstrated ability to maintain confidentiality and handle sensitive financial information.
Proactive problem solver with a focus on continuous improvement and process optimization.

Nice To Haves

Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.
Prior experience supervising or leading an accounts payable team preferred.

Responsibilities

Process accounts payable, including the verification of invoices, processing payments, and reconciling vendor accounts.
Perform monthly bank reconciliations to ensure that cash records in the accounting system match bank statements, identifying and resolving any discrepancies.
Prepare internal financial reports for management review, highlighting key financial metrics and variances.
Monitor company expenses and ensure they are properly allocated to the appropriate accounts.
Ensure that all expenses are supported by valid documentation, such as receipts, invoices, or purchase orders.
Provide insights and recommendations to senior accounting or finance personnel to improve financial controls or identify cost-saving opportunities.
Ensure adherence to accounting standards, company policies, and regulatory requirements.
Utilize accounting software to perform accurate data entry and ensure systems are regularly updated to reflect the most current financial information.
Process employee expense reports, ensuring compliance with company policies, and reimbursement for approved expenses in a timely manner.
Organize and maintain financial records, documents, and supporting materials in compliance with organizational and legal requirements.
Ensure proper filing and archiving of financial documents for easy retrieval during audits or reviews.
Provide financial information and support for cross-departmental projects or initiatives.
Create daily, weekly, monthly and quarterly KPI's to ensure continuous visibility of department performance.
Additional tasks may be assigned at any time by management.