Accounts Payable Analyst

Aston Carter•Town of Huntington, NY

2d•$60,000 - $70,000•Onsite

About The Position

The AP Specialist plays a key role in the accounting department by handling full-cycle accounts payable activities, including data entry, invoice processing, account reconciliation, and maintaining accurate financial records. This position supports the broader accounting team, helps ensure financial accuracy and compliance, and offers an excellent opportunity for individuals who want to deepen their accounting expertise and grow within the finance field, particularly in a fixed asset, manufacturing, or distribution environment.

Requirements

At least 2 years of experience in full-cycle Accounts Payable invoice processing.
At least 2 years of experience working in a fixed asset, manufacturing, or distribution environment.
Proficiency with Microsoft Excel, including pivot tables or VLOOKUPs.
Hands-on experience with AP accruals and AP reconciliations.
Strong attention to detail and accuracy in data entry and financial recordkeeping.
Ability to follow established accounting policies and procedures consistently.
Solid understanding of basic accounting principles and standards.
Strong organizational skills with the ability to manage multiple tasks and deadlines.
Effective communication skills to work with vendors, internal stakeholders, and the accounting team.

Nice To Haves

Experience using Microsoft Dynamics NAV or a similar ERP system.
Familiarity with month-end closing processes and related activities.
Experience in a growing or acquisition-driven organization is a plus.
Ability to work both independently and collaboratively within an accounting team.
Proactive approach to identifying and resolving issues in accounts payable and reconciliations.

Responsibilities

Receive and process vendor invoices in accordance with established policies and procedures.
Match purchase orders, receipts, and invoices to verify accuracy and resolve discrepancies.
Ensure timely payment to vendors and maintain positive vendor relationships.
Assist with credit card reconciliations by reviewing transactions and ensuring proper coding.
Manage employees’ expense reports, including review, verification, and processing for payment.
Reconcile vendor accounts by reviewing monthly statements and related transactions.
Maintain organized and accurate filing systems for invoices, payment records, and supporting documentation.
Record financial transactions accurately and ensure they comply with company policies and accounting standards.
Assist with collections efforts and follow up on overdue balances as needed.
Record customer payments and apply them correctly to customer accounts.
Support audit activities by gathering documentation and responding to audit requests.
Prepare 1099 forms for year-end reporting in accordance with regulatory requirements.