AP Specialist

William Charles Construction • Rockford, IL

7d • Hybrid

About The Position

William Charles Construction, a MasTec Company, is currently hiring for an AP Specialist to support our Rockford, IL office. The AP Specialist is responsible for processing vendor invoices, maintaining accurate financial records, and ensuring timely payments while supporting day-to-day accounting operations. The ideal candidate will possess strong organizational skills, a commitment to accuracy, and the ability to collaborate effectively with internal teams and external vendors in a fast-paced construction environment. This role plays a key part in supporting the financial integrity and operational success of the organization. This is an on-site position out of our Rockford office, with hybrid flexibility available.

Requirements

• Associate degree or equivalent from two-year college or technical school
• One to two years related experience and/or training or equivalent combination of education and experience

Responsibilities

• Receive invoices daily and analyze to ensure all needed information is included
• Code invoices to correct job /GL account
• Verify sales & use tax rates, calculate additional tax accruals as necessary
• Monitors pack hold list to use 3-way match to prove proof of delivery or BOL tickets to invoices
• Reviews monthly vendor statements
• Communicates clearly and effectively with vendors to resolve billing issues, while maintaining positive relationships
• Maintain an organized electronic filing system
• Various other administrative duties as requested
• Establish and maintain a good working relationship with field employees

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree