AP Specialist
MODERN AVIATION INC•Amarillo, TX
•$21 - $24•Onsite
About The Position
The Accounts Payable Specialist is responsible for the timely and accurate processing of vendor invoices and payments while maintaining compliance with company policies and accounting procedures. This role supports the organization's financial operations by verifying invoices, maintaining accounts payable records, resolving payment discrepancies, and providing excellent service to internal stakeholders and vendors.
Requirements
- Must be at least 18 years of age
- HS diploma or equivalent.
- Valid driver’s license
- 1–2 years of accounts payable, bookkeeping, or general accounting experience required.
Nice To Haves
- Associate’s degree in Accounting, Finance, or a related field preferred.
- Experience with invoice processing and vendor management preferred.
- Experience using Microsoft Business Central preferred.
- Experience using SharePoint preferred.
Responsibilities
- Receive, review, and verify invoices for accuracy, proper documentation, and approval prior to payment.
- Code and enter vendor invoices into the accounting system.
- Process payments through check runs, wire transfers, ACH transactions, or other approved payment methods.
- Maintain accurate records of outstanding payables and payment activity.
- Monitor accounts payable transactions to ensure vendors are paid accurately and on time.
- Respond to vendor inquiries regarding invoices, payments, and account status.
- Research and resolve invoice discrepancies, payment issues, and vendor concerns.
- Collaborate with internal departments to obtain information necessary for invoice processing and issue resolution.
- Verify financial documents for payment processing, audit support, and tax reporting purposes.
- Maintain accurate and organized accounts payable files and records.
- Ensure compliance with company policies, accounting procedures, and internal controls.
- Provide clerical and administrative support to the Accounting and Finance team as needed.
- Assist with special projects and other duties as assigned.
Benefits
- medical, dental, and vision insurance
- company-paid life and disability coverage
- 401(k) with company match
- paid time off and holidays
- additional voluntary benefit options
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
