AP Specialist

CM2 Supply•St. Cloud, MN

10h•Onsite

About The Position

Under the direction of the Senior General Accountant, the AP Specialist processes and monitors payments and expenditures in an effective, efficient manner, ensuring that finances are accurate and up to date and that vendors and suppliers are paid within established time limits. This position will also perform data entry tasks, answer phones and miscellaneous clerical functions.

Requirements

High School degree or equivalent required.
Strong knowledge of computers and software, including Microsoft Office, Outlook, and the most current QuickBooks version required.
Able to maintain the confidential nature of information in their control.
Must possess excellent analytic, organization and problem-solving skills which allows for strategic data interpretation versus simple reporting.
Able to analyze and interpret financial data and prepare financial reports, statements and/or projections.
Knowledge of computerized information systems used in financial and/or accounting applications.
Mathematical/quantitative aptitude and skills to track financial and payroll data.
Demonstrate the ability to gather, prepare, and present detailed business information ensuring accurate estimating and pricing for the customer.
Must adhere to all company policies, procedures, and business ethics codes.
Detail-oriented, organized and applies effective time management skills in order to meet all deadlines.
Able to work independently with minimal supervision.
Able to adapt to diverse situations rapidly and creatively resolve issues as they arise.
Self-motivated, fast learner, shows initiative, willing to seek out needs and meet them.

Nice To Haves

Associate’s Degree in Accounting or Finance, preferred.
2+ years of experience in a similar Accounts Payable role preferred.

Responsibilities

Enter Payable Invoices
Enter invoices against receiving documents and check for accuracy of invoiced quantities vs. received quantities
Research any invoice discrepancies for pricing
Verify that invoices are coded to the proper GL accounts and profit centers
Accounts Payable Payments
Setup weekly check runs
Send out pre-check report for review
Pull invoices upon request
Print checks and mail them out
ACH payments
Go into vendor sites and enter payments
Credit Card payments
Go into vendor sites and enter payments
Audit Invoices
Review invoices to see if we need to add use tax or if we were charged tax, reduce the sales tax on the current months sales tax return
Review invoices to see if they should be added to assets versus general expense
If we are being charged sales tax and we should not be, reach out to the vendors and supply them with our sales tax exemption form
Review of Vendor Statements
Review vendor statements on a monthly basis
Go though and reference open invoices and verify that we have entered
Reach out to vendors for invoices that we are missing
Reach out to vendors for credits or short pays that are still open
Accounts Payable Email and Phone Line
Go through the email daily and print off the invoices that you are responsible for
Respond to vendors and their questions in a timely manner
If a team member is out, go through the email and take care of questions or invoices that fall under their vendors
Provide callers with information such as payment status or payment information as needed
make sure we are answering phone calls with professionalism and courtesy