AP Specialist

YMCA of Greater Boston•Boston, MA

37d•Onsite

About The Position

The Accounts Payable Specialist has the responsibility to perform various clerical accounting tasks according to the operating procedure. These duties include but are not limited to the tasks outlined below:

Requirements

Knowledge of Accounts Payable process
Knowledge of General Accepted Accounting Principles
Knowledge of relevant computer applications
Proficient in data entry and management
2 - 3 years related business office experience
Strong attention to detail and ability to rapidly process large volumes on a regular basis
Strong written and verbal skills with a customer service orientation
Highly motivated individual with the ability to prioritize and multi-task, with frequent interruptions
Must be able to work as part of a team and be a part of the solution process
Strong computer skills, particularly in word, excel and database programs.
Able to handle wisely all confidential and sensitive information, and committed high work ethic.

Responsibilities

Upload invoices either from email or online to corresponding purchase orders into accounts payable system.
Request a purchase order set up to Association branches for invoices without corresponding purchase orders.
Generate report of approved purchase orders for invoice entry daily.
Review and rectify discrepancies found on invoice batches to meet deadlines prior to posting for payment.
Set up vendors in accounting software for membership refunds and international stipends.
Manage and process association utility accounts for water and sewer and gas.
Set up purchase orders, as directed by Supervisor.
Assist in month end closing procedures.
Scan invoices from USPS mailing into Accounts Payable email inbox.
Respond to all correspondences and inquiries on behalf of the Accounts Payable Team.
Resolve payment or invoice issues with vendors and Association branches.
Prepare correspondences to vendors to promote receiving payments electronically by direct deposit (ACH) in conjunction with sending monthly check payments.
Serve as a backup in facilitating check runs.
File check stubs and ensure that all stubs remain in chronological sequence.
Prepare month end utility accruals.
Process journal entries and accruals Association-wide.
Other clerical duties that include but not are limited to mailing, scanning, copying, and filing.
Cross-train in selected duties and responsibilities to provide backup resources to the Accounts Payable Department.