AP/Purchase Order Clean Up Analyst

Aston Carter•Virginia Beach, VA

9d•$25 - $30•Remote

About The Position

The AP/Purchase Order Clean Up Analyst will lead a high-impact project to review and close approximately 6,000 purchase order lines, working closely with accounts payable and procurement leadership. This role focuses on investigating old, open commitments in Costpoint, reconciling vendor information, and ensuring accurate closure of commitments by a defined deadline.

Requirements

At least 2 years of experience working with Costpoint, including specific knowledge of how commitments function within the system.
Hands-on experience in purchasing and accounts payable processes.
Ability to investigate and resolve open purchase order commitments in Costpoint.
Understanding of three-way match processes for quantity-based purchase order lines and how commitments close when quantities are fully keyed and posted.
Basic proficiency in Excel for tracking, organizing, and analyzing data.
Experience with reconciliation of vendor statements, purchase orders, and invoices.
Strong ability to work independently as a self-starter.
Professional and effective communication skills with internal teams and vendors.

Responsibilities

Review and investigate all old, open purchase order commitments in Costpoint to determine the appropriate resolution.
Analyze each commitment to identify whether it should be closed, adjusted, or further researched based on supporting documentation and system data.
Close out commitments in Costpoint once the appropriate resolution has been identified and validated.
Reach out to vendors to request and obtain statements in order to check for outstanding invoices.
Compare vendor statements against internal accounts payable records to ensure no invoices have been missed.
Perform reconciliations to confirm that commitments, purchase orders, and invoices are aligned and accurately reflected in Costpoint.
Provide clear, professional biweekly status updates to accounts payable and procurement leadership on project progress and backlog reduction.
Work toward clearing the backlog of approximately 6,000 purchase order lines by December, meeting project timelines and quality expectations.
Use basic Excel to track, organize, and analyze data related to commitments, purchase orders, and vendor statements.
Apply knowledge of three-way match processes in quantity-based purchase order lines to understand how commitments respond and close.
Communicate effectively and professionally with internal teams and external vendors to resolve discrepancies and obtain needed information.
Work independently as a self-starter, managing workload, priorities, and deadlines without close supervision.