AP Operations Lead
About The Position
The AP Operations Lead manages and develops a team of accounts payable specialists and oversees end-to-end invoice processing, payment operations, vendor relationships, controls, tax reporting, and month-end close activities across multiple entities and countries. The role ensures processing accuracy, timely payments, compliance, and effective governance of the procure-to-pay cycle while providing AP performance metrics and insights to senior leadership. This position also supports working-capital optimization, budgeting and forecasting, vendor rationalization, acquisition integration, system implementations, and process standardization in partnership with Procurement and other cross-functional teams. It is a hybrid role, with in-office expectations determined by location and subject to change based on evolving business needs. Applicants must be authorized to work in the United States without requiring employer sponsorship now or in the future.
Requirements
- At least 5 years of progressive accounts payable experience in a multi-entity environment, including international AP with multi-currency and cross-border payments.
- At least 2 years of supervisory or team lead experience managing AP operations.
- Working knowledge of SOX compliance requirements for procure-to-pay processes.
- Strong understanding of payment operations and cash management principles.
- Proven ability to manage vendor relationships and resolve complex issues.
- Strong analytical skills, including the ability to interpret data and identify trends.
- Excellent communication skills and ability to interact professionally with vendors and internal stakeholders.
- Authorization to work in the United States without employer sponsorship now or in the future.
Nice To Haves
- Experience with Coupa or similar procurement and AP platforms.
- Bachelor’s degree in Accounting, Finance, or a related field.
Responsibilities
- Lead and develop AP specialists; establish performance standards and quality metrics, and coach staff on complex invoicing scenarios, vendor disputes, and system functionality.
- Oversee end-to-end processing of PO and non-PO invoices across all entities, including exception resolution and approval routing.
- Review and approve payment runs and monitor payment file preparation and release, ensuring accuracy, authorization, and segregation of duties in coordination with Treasury.
- Act as the escalation point for vendor inquiries, disputes, and relationship issues.
- Oversee vendor onboarding, tax documentation, due diligence, and vendor master data governance.
- Drive payment method optimization and supplier enablement initiatives, conduct statement reconciliations, and monitor vendor performance.
- Maintain SOX-compliant procure-to-pay controls, support internal and external audits, and monitor duplicate payment prevention and fraud detection controls.
- Oversee tax reporting, including 1099s and VAT, and ensure compliance with local regulations and corporate policies across operating countries.
- Lead month-end close activities, including accruals, reconciliations, and variance analysis.
- Provide AP metrics and KPIs to senior leadership, including DPO, processing costs, and cycle times.
- Analyze spend patterns for working-capital optimization and support budgeting and forecasting.
- Partner with Procurement and cross-functional teams on vendor rationalization, acquisition integration, system implementations, and process standardization.
Benefits
- Competitive compensation package, including base salary and incentive opportunities where applicable.
- Comprehensive health and wellness benefits for employees and eligible dependents.
- Retirement savings programs, including company matching contributions where available.
- Employees may be eligible for long-term incentives and a comprehensive benefits package, where applicable.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Manager
Education Level
No Education Listed
