AP Filing Clerk

Ada S. McKinley Community Services, Inc•Chicago, IL

4d•$47,000 - $50,000•Onsite

About The Position

Performs and oversees routine to moderately complex accounting duties within the accounts payable processing area including data entry supervision, following appropriate procedures to ensure timely and accurate preparation, and maintenance of accounting records.

Requirements

High school diploma or equivalent, accounting degree preferred.
Two years related technical experience plus two to three years accounting clerk or payroll experience and/or training in a computerized payroll or accounting environment or an equivalent combination of education and experience.
6 months of bookkeeping procedures.
Proficient with personal computers, hardware and other office machines and knowledge of PC spreadsheet software.
Strong math aptitude and ability to work and communicate accurately with numbers.
Excellent interpersonal and organizational skills.
Ability and willingness to work scheduled overtime hours.
Ability to manage own workflow and resolve questions and problems with supervisor.
Ability to maintain confidentiality of information and adhere to Agency’s Code of Ethics.

Nice To Haves

Knowledge of Great Plains (including integration manager) software a plus

Responsibilities

Verifies billing rates, obtaining approvals, and determining proper account distribution as well as entering into the A/P system.
Contacts staff and billing sources to clarify information when necessary.
Assists Accounts Payable Manager in the payment process of outstanding accounts payable.
Maintains confidentiality of all information and adheres to the Agency’s Code of Ethics.
Meets month end closing dates as published for the agency including verifying input batches and distributing financial information.
Reconciles accounts on a monthly, quarterly, and annual basis as needed.
Assist in preparation of summaries, aging reports (including “red flag” issues) and communicates to the program sites as requested.
Maintains documentation for compliance to policies and procedures for internal audits.
Keeps Sr. Financial Analyst/Accounts Payable Manager informed of potential problems and refers questionable items to manager for resolution.
Processes manual checks and maintains A/P Filing system.
Performs other accounting related duties as assigned.