AP Clerk

generis tek•Rancho Mirage, CA

4d•Onsite

About The Position

Generis Tek is seeking an Accounts Payable Clerk for a contract role at a client located in Rancho Mirage, CA. This position offers a pay range of $19-20/hr on W2 with limited benefits and involves working 4 days per week for 6 hours per day. The role requires the candidate to demonstrate compliance with company policies, accurately process invoices, manage vendor accounts, and record necessary financial information for accurate filings. The ideal candidate will be a team player, detail-oriented, able to maintain confidentiality, and possess strong communication and computer skills.

Requirements

High school diploma, GED or higher-level degree if hired after January 1, 2025
Three (3) years of accounts payable experience in a centralized purchasing and receiving environment.
Ability to be a team player, be detail oriented, take pride in ones work and be able to maintain confidentiality
Ability to sit for long periods of time, high reaches, and lift up to 25 lbs.
Ability to use Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other relevant software applications
Ability to use Ten key by touch, type 40-50 wpm, read, write and speak English fluently
Written and verbal communication skills

Nice To Haves

Healthcare experience

Responsibilities

Demonstrates compliance with Code of Conduct and compliance policies and takes action to resolve compliance questions or concerns and report suspected violations.
Prepares and keys invoices so that checks are issued with the correct invoice, mailing address & applicable comments, so checks are not released with manual corrections.
Prepares and keys invoices so that checks are not voided due to incorrect vendor numbers, names, and/or dollar amounts being paid.
Analyzes, code & key invoices and supporting documents to assure the expense is coded to the appropriate GL number so that a JE is not required to correct the GL.
Maintains recurring payable vendor accounts so that automatic payments are generated for the correct amount on time and charged to the appropriate FY and FP.
Records accruals so all applicable expenses are posted to the correct GL and recorded in the appropriate FY and FP.
Records 1099 information so that annual filings do not require adjustments. This shall include an appropriate set up in the vendor master and line-item detail when imputing payment details.
Tracks and records California 587 requirements so that quarterly and/or annual filings do not require adjustments.
Manages all assigned vendor accounts so that payments are issued within department guidelines.
In-house check requests are processed within at least 3 days of receiving the properly executed documentation.
Non-PO and PO invoices are paid within designated due dates assigned according to defined payment terms.
Resolves vendor account disputes by drawing logical conclusions from a given set of facts.
Grasps new ideas and concepts within a reasonable time, follows instructions, and asks appropriate questions for clarification, so tasks are completed as required.
Performs other duties as assigned.