AP Clerk

Q - Center•St. Charles, IL

3d•Onsite

About The Position

The Accounts Payable Clerk is responsible for ensuring proper review, timely processing and communicating of all payments and disbursements in accordance with Q Center’s policies and procedures. This position will complete payments and control expenses by receiving, processing, verifying and reconciling invoices. The schedule for this position is 9am-5:30pm Monday-Friday. With the potential of one weekend per month. Starting rate for this position is $20.00/hour.

Requirements

High School diploma or equivalent required.
At least one year of progressive experience in Finance or related field required.
Computer knowledge/skills required, including word processing and spreadsheet applications.
Must be able to effectively communicate both verbally and written, with all level of employees and guests in an attentive, friendly, courteous and service-oriented manner.
Must be effective at listening to, understanding, and clarifying concerns raised by employees and guests.
Must be able to multitask and prioritize departmental functions.
Approach all encounters with guests and employees in an attentive, friendly, courteous and service-oriented manner.
Attend all center required meetings and trainings.
Maintain regular attendance in compliance with Q Center Policy, as required by scheduling, which will vary according to business needs.
Maintain high standards of personal appearance and grooming, which includes wearing the proper uniform and nametag.
Comply with Q Center Policies and Regulations to encourage safe and efficient operations.
Maximize efforts towards productivity, identify problem areas and assist in implementing solutions.
Must be effective in handling problems, including anticipating, preventing, identifying and solving problems as necessary.
Must be able to maintain confidentiality of information.
Must show initiative, including anticipating guest or operational needs.
Maintain a warm and friendly demeanor at all times.
Employees must at all times be attentive, friendly, helpful and courteous to all guests and fellow employees.

Nice To Haves

College course work in Accounting, Finance or related field preferred.

Responsibilities

Complete payments and control expenses by receiving, processing, verifying and reconciling invoices.
Ensure proper review, timely processing and communication of all payments and disbursements in accordance with Q Center’s policies and procedures.
Answer phone and email messages; respond timely and accordingly.
Work with and understand financial information and data, and basic arithmetic functions.
Attend meetings/trainings as required by management.
Assist in monitoring and maintaining all vendor communication and correspondence; review and process invoices and disbursements, prepare various reports, monitor critical payment lists, verify vendor statements, etc.
Assist in monitoring and ensuring compliance of Q Center approval levels, expense reporting procedures, employee relocation disbursements and other policies and procedures as required.
Assist in maintaining purchase order system, which include a listing of open PO's for goods received but not invoiced, filing, notification of PO discrepancies, etc.
Process weekly check run for all Accounts Payable checks, ACH and wire payments; ensure posting to GL system has been completed.
Maintain vendor information and update as necessary.
Maintain confidentiality of information as it relates to client and financial data.
Maintain professional and technical knowledge, staying abreast of the latest state tax laws and regulations and/or purchase order system updates (as applicable).
Be aware of rebate and payment program requirements to ensure compliance.
Keep supervisor informed of any unusual events and/or deviations from policies or procedures.
Ensure overall guest satisfaction.
Cross-train in other related areas.
Perform other duties as requested by management.