AP Clerk

Alamo Group Inc. • New Braunfels, TX

6d • Hybrid

About The Position

Under administrative supervision, the AP Clerk performs advanced accounts payable duties, along with complex administrative, auditing, reporting, and account management functions. Responsibilities include invoice processing, payment execution, vendor management, discrepancy resolution, audit support, and financial data verification to ensure accurate and compliant accounting records. This role also provides broader department support and handles special projects as needed.

Requirements

• Knowledge of accounting principles (specifically accounts payable)
• Skilled and proficient in basic desktop office software including MS Word, Excel, and Outlook
• Microsoft Excel skills must include pivot tables, V-lookups, and other common formulas
• Excellent verbal and written communication skills
• High-level attention to detail
• High-level problem-solving skills with the ability to recognize, analyze, and solve discrepancies
• Able to follow detailed instructions with minimal oversight
• Able to meet both quality and quantity standards for assigned work
• Able to build and foster effective business relationships with customers, vendors, and other departments within and across the organization
• Able to plan, prioritize, and organize work and multitask
• High School Diploma or GED required
• At least 5 years of previous accounts payable experience or a combination of work experience and education

Nice To Haves

• Some college or associate's degree is preferred

Responsibilities

• Participate or manage special projects for the Accounts Payable department
• Support the Accounts Payable department with 1099 reporting and reporting unclaimed property
• Manage vendor accounts by collecting and verifying information
• Collect, analyze, and distribute information from data reports
• Create, update, and maintain AP policies and procedures
• Audit AP processes to ensure accuracy and compliance
• Provide support for internal and external audits
• Compile and check source documents for completeness, accuracy, and compliance
• Process invoices using 3-way match
• Resolve account discrepancies
• Execute payments in compliance with SOX for ACH, Wire, EPAY, and Checks
• Conduct Aged Receiver research, maintenance, and reports
• Conduct account reconciliations and accruals
• Perform all back verifications of payment remittance detail
• Handle mail, email, and faxes
• Participate in other duties as assigned

Benefits

• Medical, Dental, and Vision Coverage on the 1st day of employment
• 401(k) Retirement Savings Program with Company Matching on the 1st day of employment
• Paid Time Off and Paid Holidays
• Employee Wellness and Assistance Programs
• Professional Learning and Development Resources provided by the Alamo Group Learning & Development Academy

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED