AP Check Processor

MarineMax•Oldsmar, FL

About The Position

The Accounts Payable (AP) Check Processor processes all checks and e-payments in an accurate, consistent, and timely (ACT) manner. This role ensures that all invoices are paid by their due date, statements are reconciled, and check requests are processed correctly. The processor is responsible for organizing and preparing checks for signature and release, initiating stop payments for voided checks, and maintaining an adequate supply of check stock and envelopes. Additionally, the role involves confirming that paid invoices are updated with payment information in Docuware and that all checks are scanned into the system. Collaboration with the AP Manager, Controllers, AP team members, Revenue Accountants, Assistant Controllers, and DSS is essential for success.

Requirements

Accurate, consistent, and timely (ACT) processing of all checks and e-payments.
Ensure correct payables are added to check batch in Docuware.
Confirm paid invoices in Docuware are being updated with payment information.
Ensure checks are signed and mailed timely.
Ensure daily schedule of check runs are maintained.
Ensure all checks are scanned into Docuware.
Ensure void check log is updating in Docuware.
Establish and maintain a close relationship with the AP Manager, Controllers, AP team members, Revenue Accountants, Assistant Controllers and DSS.

Responsibilities

Process "urgent" checks daily, as they arrive.
Follow set schedule for check runs and e-payments.
Run check batch reports prior to check run, and mark correct invoices to be paid in Docuware.
Flag payables that need correcting in Docuware.
Process checks for invoices by due date, AP code, reconciled statements and check requests.
Process checks for manufacturer’s statement, ensuring check amount matches the reconciliation report provided by manufacturer AP processor.
Organize overnight checks and same day wires, give to the Controllers for signature and release of wires.
Deliver checks to mailroom with invoice stubs, remittance forms, etc with each check when needed.
Initiate stop payments for voided checks.
Order check stock and envelopes, maintaining adequate supply of both.
Other duties as assigned.