AP Assistant - Part-time

Harris County ESD 11•Klein, TX

1d•Onsite

About The Position

The Accounts Payable Assistant provides administrative and transactional support for the Accounts Payable function. This role is responsible for processing invoices, maintaining organized records, and supporting the day-to-day workflow of Accounts Payable. The position focuses on accurate and timely data entry and documentation, while escalating discrepancies and issues.

Requirements

High School Diploma or GED required
Minimum of two (2) years of Accounts Payable experience required, including exposure to Purchasing processes
Proficiency in Microsoft Excel, Word, and working with PDF documents required
Ability to interact effectively and professionally with all levels of management, employees, and external partners required
Demonstrated ability to manage multiple tasks with a high degree of accuracy in a fast-paced environment required
Must not be excluded from participation in federally funded healthcare programs (OIG)

Nice To Haves

Associate’s degree in Accounting, Finance, or related field preferred
experience in high-volume or public sector environments preferred
experience utilizing ERP systems such as Multiview and Operative IQ preferred
experience supporting cross-functional teams preferred
prior experience handling competing priorities under tight deadlines preferred
Knowledge of Emergency Medical Services (EMS) or ambulance operations preferred

Responsibilities

Supports daily Accounts Payable inbox activities, ensuring incoming invoices are organized, complete, and ready for processing.
Performs 3-way matching of invoices, purchase orders, and receiving documentation; identifies and escalates discrepancies.
Coordinates invoice routing through established approval workflows and proactively tracks status to prevent processing delays.
Enters approved invoices into Multiview (voucher entry) with complete supporting documentation.
Collects and maintains credit card and expense documentation, ensuring all required receipts are complete and properly filed.
Prepares invoice batches and supporting documentation for weekly check runs.
Assists with vendor statement reviews by identifying missing invoices and gathering supporting documentation.
Maintains structured and audit-ready AP records in accordance with internal controls and documentation standards.
Organizes and prepares documentation in support of internal and external audit requests.
Other duties as assigned.