Administrative / AP Assistant

Fitton Clubs•Londonderry, NH

20h•Hybrid

About The Position

TG3 Enterprises, Inc. (TG3E) is a growing Planet Fitness franchise group based in Londonderry NH with clubs in NY, PA, OH, IN, IL, UT and ID. The Administrative/AP Assistant (AAPA) spends 75% of total hours supporting accounting functions and 25% of total hours supporting marketing and other functions, as assigned. This role reports to the Executive Director of Finance and the Marketing Manager. This role requires exceptional attention to detail and a strong desire to learn. The AAPA will handle multiple projects simultaneously and communicate in a highly professional manner.

Requirements

Associate’s or bachelor’s degree preferred or comparable business experience
Proficient in MS Office and accounting/project management software
Ability to work with a high level of accuracy

Responsibilities

Enter and process vendor payables
Review invoices for accuracy and required info
Help track invoice due dates and aging
File, scan, and organize accounting and other corporate and club documents
Assist with preparation of excise and sales tax returns
Assist with preparation of member data for lender reporting
Support general corporate administrative tasks, including but not limited to tracking due dates for various permits, registrations and assist with renewals.
Maintain confidentiality of financial and other company information
Follow internal controls and company procedures
Assist with special projects as assigned
New club openings
Presale signage ordering
Outreach research (schools, fire, chamber, etc.)
Tracking on Monday.com
3D rendering / flythrough videos and pictures
Panospin photoshoot coordination
CCM updates (promo codes, photos, etc.)
Community event participation setup (local events, etc.)
Chamber of Commerce communications
Grand openings signage ordering
Grand opening set up
Agenda for grand openings
Ordering giveaways for grand openings
Email marketing
Social media posting
Invoice tracking for marketing
Data entry for business data tracking as needed
Corporate memberships email management and outreach
Re-equip / remodel signage ordering
Health insurance reporting
Builders risk insurance / general liability insurance documentation
Tenant improvement allowance documentation
FA remodel documentation
Submit sites on FRM
Research new locations to fill ADA requirements
Tango reporting
Zoning research
Attend and document all PFCS / PFIFC meetings
Dropbox organization
NH office outings coordination