AP/AR Specialist

Aston Carter•Tualatin, OR

3d•$25 - $30•Onsite

About The Position

We are seeking a dependable, organized, and detail-oriented AP/AR Specialist to serve as an Accounting and Dispatch Generalist. In this hands-on role, you will support a wide range of activities including accounting, bookkeeping, accounts payable, accounts receivable, truck dispatching, and general office support. This position is ideal for someone who enjoys variety, values being a key member of the team, and is comfortable moving between accounting tasks, dispatch support, answering questions, and taking on special projects as needed.

Requirements

At least 1+ years of experience in accounting, bookkeeping, accounts payable, accounts receivable, administration, dispatch, or a similar transactional role.
Hands-on experience with accounts receivable, including processing payments and performing reconciliations.
Hands-on experience with accounts payable and accounts payable/receivable processes.
Recent, practical experience using QuickBooks, with strong proficiency in navigating and performing day-to-day accounting tasks within the software.
Basic understanding of accounting principles and comfort working with numbers and financial data.
Ability to perform account reconciliations for vendors, customers, bank accounts, and general ledger accounts.
Experience supporting customer service functions, including professional communication and follow-up.
Comfort with soft collections activities, such as polite reminders of past-due payments to customers.
Ability to assist with dispatching operations when needed.
Experience with or exposure to credit analysis, general ledger work, month-end processes, and financial reporting.
Strong attention to detail and accurate data-entry skills.
Ability to prioritize multiple tasks and manage changing priorities effectively.
Professional communication skills with customers, vendors, drivers, and coworkers in person, by phone, email, and messaging.
Ability to work independently with minimal supervision while also collaborating effectively as part of a team.
Dependable, adaptable, and willing to step in wherever help is needed.
Positive attitude, strong work ethic, and commitment to punctuality.
Comfort handling confidential financial information responsibly.
Willingness and ability to learn new software and processes.

Nice To Haves

Experience with Microsoft Excel or similar spreadsheet software for basic data organization and reporting.
Proven track record of tenure and longevity in previous roles, demonstrating reliability and commitment.
Experience in an industrial, operations, or dispatch environment is helpful but not required.
Ability to grow into broader operational responsibilities, with openness to training on company and facility operations.
Strong organizational skills and the ability to maintain structured records and documentation.
Customer-focused mindset and ability to handle questions and issues with patience and professionalism.

Responsibilities

Provide backup support for accounts payable and accounts receivable activities.
Process invoices, purchase tickets, payments, and other transactional accounting entries accurately and on time.
Review and approve vendor invoices, verify account coding, and investigate and resolve discrepancies.
Reconcile vendor, customer, bank, and other accounts to ensure accuracy and completeness.
Assist with bookkeeping tasks and support month-end and year-end closing processes.
Support the Controller with accounting projects, reporting, and other financial initiatives.
Provide backup support for truck dispatching, including coordinating schedules and assisting with logistics as needed.
Communicate clearly and professionally with customers, vendors, drivers, and coworkers by phone, email, and messaging.
Respond to customer and vendor questions and help resolve issues promptly and courteously.
Maintain organized accounting, administrative, and dispatch records in both digital and physical formats.
Order office supplies, monitor inventory levels, and ensure the office is adequately stocked.
Assist with various office, accounting, and freight division projects as assigned.
Maintain strict confidentiality of company, customer, and financial information at all times.
Adapt to changing priorities and perform other duties as assigned to support the team and business operations.