AR and AP Specialist

Safe Boats International•Bremerton, WA

5h•$29 - $34•Onsite

About The Position

The AP/AR Specialist’s primary responsibilities include accounts payable, accounts receivable, some general ledger work, and various front and back-office tasks, including financial, administrative, and clerical services. SAFE Boats’ Finance Department prides itself on accurate, timely financial reporting and has a close-knit, teamwork-oriented culture. The ideal candidate will be self-motivated, trustworthy, deadline-conscious, a strong communicator and should enjoy working in a teamwork environment.

Requirements

Associates or bachelor’s degree in accounting or 5+ years performing accounts payable and/or accounts receivable is required
Ability to self-manage and self-motivate
Experience working in a fast-paced environment
Proven ability to be both fast and accurate
Experience using ERP accounting software
Experience using Microsoft Word, Adobe, email, and the internet
High-level of proficiency using Excel is required
Proficient using a 10 Key

Nice To Haves

manufacturing experience desirable

Responsibilities

Receive and process vendor invoices (matching packing slips to invoices) and review requisitions for goods and services in a timely manner
Work with purchasing/warehouse to resolve internal discrepancies
Verify that transactions comply with financial policies and procedures (correct coding and approval)
Enter invoices for payment, and process weekly check runs
Prepare vendor checks for mailing and file paid invoices as needed
Identify and document invoices subject to use tax for reporting purposes
Manage vendor files including 1099s and W-9s
Setup new vendors and ensure all necessary vendor documentation is received and current
Communicate with vendors as needed, and work with vendors to resolve discrepancies in a timely manner
Process company provided employee Visa and AMEX statements
Manage the AMEX P-card program in collaboration with Operations
Manage licensing of company vehicle and vessels
Perform monthly reconciliations of vendor accounts to the statements
Setup new customers and ensure all necessary customer information is received and current
Obtain and manage customer resale certificates
Process project related accounts receivable invoices
Track and manage progress payment invoices related to project accounts receivable
Submit and track invoices from the various government invoicing websites
Provide backup for processing daily part sales invoices related to sales of inventory
Manage customer invoice collections
Update cash flow spreadsheet with new AR invoices as necessary
Operate computers programmed with accounting software to record, store, and analyze information
Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes
Comply with federal, state, and company policies, procedures, and regulations
Participate in project accounting functions and special projects as assigned
Assist with year-end audit requests
Assist the accounting team with the month-end closing process
Answers the primary incoming phone line, screens and routes calls as appropriate professionally and efficiently
Greets visitors and applicants at front window (as needed)
Provides general office support mailing documents, managing postage machine, answering phones, routing calls, and taking messages and (as needed) ordering supplies