AP/AR Processor

State of Indiana•Indianapolis, IN

3d•Onsite

About The Position

Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana. Join a group of passionate, dedicated public servants to support one of Indiana’s most critical missions! The Department of Child Services (DCS) helps children who are victims of abuse or neglect and strengthens families through services that focus on family support and preservation. We pursue permanency for children and families through reunification, guardianship, and adoption. Our services also encompass foster care, child support, and transitional support for those adjusting to adulthood. Our culture is built upon our MVP foundation: Mission: Champion Indiana’s future by protecting children and strengthening families with compassion and determination. Vision: Every child in Indiana thrives in a safe, loving, forever home. Purpose: Ignite hope. Cultivate joy.

Requirements

Broad knowledge of theories, principles, and practices of public accounting.
Broad knowledge of federal and state laws, policies and procedures pertaining to government accounting and bookkeeping.
Broad knowledge of agency function and organization.
Broad knowledge of automated accounting systems.
Ability to solve standard accounting problems.
Ability to evaluate and recommend modifications to existing accounting policy and procedures.
Ability to prepare and interpret financial statements and reports.
Ability to assist in budget preparation.
Ability to accurately perform arithmetic calculations.
Effective communication skills.
Ability to perform essential functions with or without reasonable accommodation.

Nice To Haves

A degree is not required.

Responsibilities

Enter receipts for goods and services in PeopleSoft.
Verify that items received match the purchase order (PO) in quantity, price, and description.
Record partial, full, or multiple receipts as needed.
Attach delivery documents, packing slips, and service confirmations.
Communicate discrepancies to Purchasing or the vendor.
Ensure receipts are entered promptly to support voucher matching.
Create PO and non PO vouchers in PeopleSoft.
Enter invoice header information, including invoice number, date, vendor ID, and amount.
Enter voucher lines and ChartFields.
Attach all required supporting documentation.
Apply correct payment terms and schedules.
Perform 3 way match (PO, Receipt, Invoice).
Resolve match exceptions such as quantity variances, price mismatches, and missing receipts.
Run budget checks and resolve errors.
Validate vendor status and compliance requirements (e.g., W 9 on file).
Submit vouchers into workflow for approval.
Monitor approval queues and follow up on pending items.
Communicate with departments to resolve missing or incorrect information.
Run queries to monitor open receipts, pending vouchers, match exceptions, and budget check errors.
Assist with month end accruals and reconciliation.
Maintain audit-ready documentation for all receipts and vouchers.

Benefits

Three (3) medical plan options (including RX coverage) as well as vision and dental plans
Wellness Rewards Program: Complete wellness activities to earn gift card rewards
Health savings account, which includes bi-weekly state contribution
Deferred compensation 457(b) account (similar to 401(k) plan) with employer match
Two (2) fully-funded pension plan options
A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to: 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
Up to 15 hours of paid community service leave
Combined 180 hours of paid vacation, personal, and sick leave time off
12 paid holidays, 14 in election years
Education Reimbursement Program
Group life insurance
Referral Bonus program
Employee assistance program that allows for covered behavioral health visits
Qualified employer for the Public Service Loan Forgiveness Program
Free Parking for most positions
Free LinkedIn Learning access