AP/AR Manager

Colburn Careers•Los Angeles, CA

1d•$80,000 - $100,000•Onsite

About The Position

The Accounts Payable and Receivable Manager (AP/AR Manager) is responsible for overseeing the day-to-day operations of the accounts receivable and accounts payable functions. This position reports to the Director of Accounting. This includes transaction integrity, billing, cashiering, daily bank deposits, reconciliations, student accounts, managing collections on delinquent accounts, vendor relations and contracts, vendor payments, general ledger coding, reconciliations, and reporting. This position is required to be on site at the Colburn Downtown Los Angeles campus on weekdays.

Requirements

Bachelor’s degree in accounting required
Prior experience with account receivable and accounts payable
3-5 years of management experience
Self-starter with a proven track record of multi-tasking abilities
Proficient with Microsoft Office, including Word, Excel (intermediate to advanced skills) and PowerPoint (basic)
Excellent verbal and written communication skills

Nice To Haves

Expertise with various types of accounting software platforms, Blackbaud, Financial Edge, ASAP and student information systems strongly preferred
Education sector experience preferred including student billing, and/or performance arts venue settlement experience
Non-profit experience is a plus

Responsibilities

Supervise team of 2 staff (accounts receivable and accounts payable specialists)
Update accounts receivable and accounts payable policies and procedures
Assess and provide recommendations to update internal controls in accounts payable and receivable functions
Participate in implementation and coding of revenue and expense actuals of performance and event based P&L
Oversee all accounts receivable activities, including student accounts, box office sales, hall rentals, and donor contributions
Manage collection activities, including negotiating with past-due accounts on payment plans, and referring accounts to collection agencies
Oversee preparation of bank deposits, journal entries, and daily cash reports, including AR aging report
Oversee payments, tax withholding and treaty benefits for international vendors and international students
Oversee various tax reporting, including but not limited to sales tax returns, 1099s, 592s and 1042s
Oversee corporate T&E credit card activity, expense report submissions, and compliance
Preparation and review of AP aging reports
Respond to AP inquiries from vendors and departments
Review general ledger account coding
Perform various reconciliations, including supporting documentation
Assist the Director of Accounting with the annual financial audit, including preparation of supporting financial documentation and the preparation of lead schedules
Provide accounting and general support to the Accounting department as needed, including ad hoc projects
Performs other duties as assigned.