Ap/ar Specialist

Aston Carter•Atlanta, GA

5d•$24 - $27•Onsite

About The Position

The AP/AR Specialist manages end-to-end accounts payable and accounts receivable processes, ensuring accurate invoice processing, timely billing, and adherence to established financial procedures. This role supports both vendor and customer invoicing activities, maintains organized financial records, and contributes to efficient, compliant accounting operations.

Requirements

3+ years of experience in accounts payable, accounts receivable, billing, or a related accounting role.
Hands-on experience working with ERP, procurement, or accounting systems.
Proficiency in Microsoft Excel and the Microsoft Office Suite.
Strong attention to detail with excellent organizational skills.
Effective verbal and written communication skills.
Ability to prioritize work and manage multiple deadlines with minimal supervision.
Practical experience in accounts payable / AP, including invoice processing and vendor management.
Practical experience in accounts receivable / AR, including billing and customer invoicing.
Demonstrated capability in handling AP/AR tasks in a structured, process-driven environment.

Nice To Haves

Experience with procurement and invoice workflow systems.
Knowledge of invoice approval processes and billing controls.
Experience working in a high-volume invoice processing environment.
Comfort working with billing, invoicing, and AP/AR functions across multiple stakeholders.
Ability to contribute to process improvements and efficiency initiatives within the accounting function.

Responsibilities

Retrieve vendor invoices from designated sources such as email, vendor portals, and other approved channels.
Review vendor invoices for completeness and required supporting documentation before processing.
Accurately enter vendor invoices into the procurement system to support downstream extraction, audit, and posting processes.
Verify invoice information, including vendor details, references, coding, and required approvals.
Communicate with vendors and internal departments to resolve missing documentation and invoice discrepancies.
Maintain organized electronic records of invoices and related supporting documentation.
Assist with accounts payable reporting and other administrative tasks as assigned.
Prepare and generate customer invoices accurately and in accordance with established processes.
Route customer invoices through established approval workflows with the Customer Management team prior to issuance.
Monitor customer invoice approval status and proactively follow up to ensure timely completion and issuance.
Coordinate with Customer Management and internal stakeholders to resolve billing questions and discrepancies.
Maintain accurate billing records and supporting documentation for accounts receivable activities.
Assist with customer billing inquiries and process invoice corrections when necessary.
Ensure compliance with company policies and established financial procedures in all AP and AR activities.
Maintain confidentiality of financial and customer information at all times.
Meet established processing deadlines and service level expectations for invoice and billing tasks.
Identify opportunities to improve workflow efficiency and process accuracy within AP and AR functions.
Perform additional accounting and administrative duties as assigned.