AP/AR Specialist

Pitt Ohio•Pittsburgh, PA

3d•Onsite

About The Position

PITT OHIO is a family-owned transportation company with a long-standing commitment to safety, service and respect for our employees. We are currently seeking individuals to join our team as an AP/AR Specialist at our Pittsburgh, PA location. PITT OHIO offers career opportunities within a company that values hard work, teamwork and integrity.

Requirements

1 year of Accounts payable experience AND 1 year of Accounts Receivable experience
Command of English language to communicate effectively with internal and external customers
Strong analytical skills with ability to collect, organize, analyze and disseminate significant amounts of information with attention to detail and accuracy
Strong ability to prioritize workload in order to meet deadlines and requirements
Handle high volume communications in an efficient and accurate manner
Must possess excellent interpersonal, verbal and written communications skills
Must be proficient in using MS Office Suite
Experience in multitasking with a detail-oriented mindset
Ability to set and accomplish goals by working independently
Must possess excellent customer service skills and positively manage customer concerns
Must possess exceptional follow-up and organizational skills
Must be able to work well in a team environment and energetically share ideas and participate in daily Operations functions
Problem solving, negotiation, and time management skills are essential

Nice To Haves

Previous exposure to a fast past, high energy and demanding transportation/logistics environment will be an asset

Responsibilities

Establish & maintain rapport with Provider network contracted by PITT OHIO Supply Chain
Analyze incoming Provider invoices for accuracy upon receipt
Acknowledge receipt of invoice with Provider
Audit invoices for accuracy
Import validated aging reports into database for payment
Approve invoice for payment, for Management to review, through Accounts Payable (Carrier Payables) system within 15 days of receipt
If invoices received are inaccurate, contact Provider by phone to discuss discrepancy
Determine root cause and come to an agreement on revised invoice
If unable to come to an agreement with Provider, escalate issue to Administrative Supervisor
Complete workflow to achieve desired thresholds within Partner tab of Unbilled/Un-booked report
Escalate to Rates team or Administrative Supervisor as needed
Escalate repetitive issues for inaccurate invoices received (either by Provider or by Customer) to Administrative Supervisor
Ensure all transactions occurring within that calendar month have a correct payable transaction associated with it
Complete prior to 1st business day of the following month
0 open transactions on ‘Zero Payable’ report
Ensuring SCS Customers are invoiced timely and meet defined metrics by focusing efforts in the following areas:
Unbilled/Un-booked report
Type 6 queue - SCS rates
Undelivered report
Research PROs, make determination and prepare paperwork for shipments, which should be submitted to supervisor, to process voids.
Collaborate with PITT OHIO’s Director of Billing Services to complete
Meet performance metric goals as outlined
Complete workflow to achieve desired thresholds within ALL tab of Unbilled/Un-booked report; escalate to Rates team or Administrative Supervisor as needed
Assist with the collections of the SCS customers
Report back to Administrative Supervisor on customer payment trends
Report back to Administrative Supervisor on internal trends that may delay customer payments
Raise awareness when a customer payment is out of tolerance and any possible risk to the business
Regularly evaluate the efficiency of the Collections process
Meet performance metric goals as outlined
React to change productively and handle other tasks as assigned
Review and upload paperwork accordingly.