AP/AR Clerk

Flowchem•Houston, TX

1d•Onsite

About The Position

The Accounts Payable & Accounts Receivable Specialist is responsible for managing both sides of the company's financial transaction cycle: processing and paying vendor invoices, and invoicing, collecting, and applying customer payments. This dual-role position maintains vendor and customer records, reconciles accounts, monitors aging and outstanding balances, and supports day-to-day AP and AR operations. The role ensures that financial obligations are fulfilled accurately and on time, that customer payments are applied correctly and followed up on proactively, and that all activity complies with internal controls, company policies, and relevant regulations. The Specialist also serves as a key liaison between the finance department and both vendors and customers, maintaining positive relationships on both sides of the ledger.

Requirements

High School Diploma or equivalent required.
2–4 years of combined accounts payable and/or accounts receivable, or general accounting, experience required.
Proficiency with accounting systems, invoice processing, and electronic billing workflows.
Demonstrates accuracy and attention to detail in invoice entry, billing, payment application, and reconciliation.
Communicates clearly and professionally with vendors, customers, internal departments, and team members.
Understands the full AP and AR cycle, including account coding, reconciliation, aging analysis, and collection workflows.
Uses discretion and maintains confidentiality of sensitive financial information.
Exhibits strong problem-solving skills to resolve payment, billing, and invoice discrepancies.
Manages time efficiently, works independently, and meets deadlines in a high-volume work environment.
Proficient in Microsoft Excel, Outlook, and accounting or ERP software used for AP and AR management.
Possesses strong organizational skills and a customer-service mindset.
Responds quickly to issues and proactively identifies and resolves discrepancies.
Maintains professionalism and tact when handling sensitive or challenging vendor and customer communications.

Nice To Haves

Associate Degree or coursework in Accounting, Finance, or Business preferred.
Experience in a manufacturing, chemical, or industrial environment preferred.
ERP system training (D365, SAP, Oracle, etc.) is a plus.
Accounts receivable or credit/collections training preferred.

Responsibilities

Reviews, matches, and processes invoices for payment in accordance with company policies and purchase order terms.
Maintains vendor files and ensures accurate information is entered into the accounting system.
Verifies approvals and account coding on invoices before processing.
Responds to vendor inquiries regarding payment status, discrepancies, or documentation.
Reconciles vendor statements and resolves invoice discrepancies in a timely manner.
Assists with weekly check runs and electronic payments; prepares checks for mailing and ACH notifications.
Tracks outstanding invoices and ensures AP records are up to date.
Collaborates with procurement, receiving, and accounting teams to ensure timely resolution of purchase order and invoice issues.
Processes customer invoices and credit memos in a timely and accurate manner in accordance with company policies.
Posts customer payments via checks, ACH, wire transfers, and other electronic payment methods.
Investigates and resolves chargebacks, short payments, and unapplied cash.
Monitors aging reports and proactively follows up on outstanding balances to reduce delinquency and improve cash flow.
Works with internal teams (sales, operations, customer service) to support billing accuracy and resolve payment-related issues.
Assists with monthly close activities including AP and AR reporting, account reconciliations, and bad debt analysis.
Prepares and maintains documentation for audits and compliance with internal controls.
Assists with internal and external audits by providing requested documentation and account detail.