AP & AR Associate

Wheels Up

10h • Remote

About The Position

At Wheels Up, we're proud to be a global leader in on-demand private aviation. As one of the largest companies in the industry and a strategic partner of Delta Air Lines – we are committed to making private air travel safe, reliable, and enjoyable. With a diverse fleet of owned aircraft plus a global network of trusted charter operators, we offer our customers access to the right aircraft for their needs and the ability to fly on their terms. And it doesn’t stop at private flights. Wheels Up also provides freight services, safety and security solutions, and managed services to individuals, businesses, government agencies, and more. Regardless of how, when or where you want to fly, our mission is simple; deliver a premium, personalized aviation experience for every customer.
We anticipate closing applications submissions for this role on 06/01/2026 at 12:00 PM ET. If the deadline is extended, we will update this job posting accordingly

Requirements

• Minimum 2-3 years’ experience in accounts payable, receivable or accounting-related function
• Working knowledge of Oracle/ NetSuite, Concur a plus
• Working knowledge of flight database system, a plus
• Aviation industry experience and/or multinational company experience a plus
• Strong Microsoft Excel knowledge
• Excellent verbal and written communication skills
• Detail oriented and extremely organized
• Self-motivated and naturally curious
• Must be able to work in a team environment

Nice To Haves

• Working knowledge of Oracle/ NetSuite, Concur a plus
• Working knowledge of flight database system, a plus
• Aviation industry experience and/or multinational company experience a plus

Responsibilities

• Manage the AR mailbox, ensuring all inquiries receive a response within one hour.
• Generate and distribute customer invoices and credit memos to brokers.
• Record daily incoming wires on the customer payment tracker and process credit card payments via Clover.
• Review and post FET bills and accurately apply customer payments to invoices in NetSuite.
• Distribute AR Aging statements to brokers to ensure timely payments.
• Complete month-end tasks assigned and support internal/external audits for Shared Services.
• Assist in monitoring the AP mailbox and provide backup coverage for other AP roles as needed.
• Ensure all invoices and credit memos are accurately coded, approved, and entered into the system daily.
• Execute 2-way matching of invoices with purchase orders within NetSuite.
• Communicate directly with vendors to resolve invoice discrepancies or statement issues.
• Support Shared Services audits and execute special projects or additional duties as assigned by management.

Benefits

• Tuition Reimbursement
• Competitive 401(k)
• Comprehensive Medical, Dental, and Vision Insurance
• Complimentary access to mental health and wellness counseling through Spring Health
• Financial planning assistance
• A variety of additional programs and services in support of your total well-being

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 501-1,000 employees