AP, AR & Accounting Specialist
About The Position
The AP/AR & General Accounting Specialist is responsible for accurate and timely processing of accounts payable, accounts receivable, billing, and core general accounting activities within a growing, private-equity-backed professional services organization. This role ensures clean vendor management, efficient billing and collections, accurate general ledger activity, and strong support for cash flow management. The Specialist works closely with the Senior Accountant and Controller to maintain financial accuracy, support month-end close, and strengthen transactional and operational accounting processes.
Requirements
- 2–5+ years of AP/AR billing, or transactional accounting experience
- Experience with general ledger accounting preferred
- Experience in professional services or project-based environments preferred
- Strong attention to detail and accuracy
- Strong communication and customer service skills
- Ability to manage multiple deadlines in a fast-paced environment
Nice To Haves
- Experience with Deltek or similar ERP systems is a plus
Responsibilities
- Process vendor invoices, expense reports, and payment runs
- Maintain vendor records, W-9s, and 1099 reporting
- Resolve discrepancies and ensure proper coding and approvals
- Support weekly cash disbursement planning
- Prepare and send client invoices
- Maintain AR aging and support collections efforts
- Ensure accurate project billing and revenue alignment
- Partner with operations to resolve billing issues
- Monitor billing cycles and ensure timely, accurate invoicing
- Assist with general ledger entries, including accruals, reclasses, and adjustments
- Support month-end close activities, including reconciliations and schedules
- Maintain balance sheet reconciliations (AP, AR, prepaid, accruals, etc.)
- Assist with financial reporting packages and audit support
- Ensure accounting policies and procedures are followed consistently
- Prepare AP/AR reconciliations and supporting schedules
- Assist with journal entries and accruals
- Support revenue and project accounting accuracy
- Provide AP/AR inputs for cash forecasting
- Monitor payment timing and collection trends
- Identify opportunities to improve working capital
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
Number of Employees
11-50 employees
