AP and Payroll Manager

Anixter Center•Chicago, IL

1h•$65,000 - $80,000•Hybrid

About The Position

The AP and Payroll Manager oversees payroll operations for approximately 160 employees and manages accounts payable from start to finish, ensuring employees are paid accurately, vendors are paid promptly, and records are audit-ready. This is a manager-level individual contributor role with no direct reports, in the Accounting department. The position reports to the Director of Finance and works Monday through Friday, 8:00 AM to 4:00 PM, with a hybrid schedule: on-site Tuesdays and Thursdays at 1945 W. Wilson Ave. in Chicago and remote Mondays, Wednesdays, and Fridays. The role dedicates approximately half of its time to payroll processing and administration, including payroll information maintenance, tax and deduction administration, replacement payments, and reporting using ADP Workforce Now and Workforce Management. It also handles payroll tax compliance, salary allocations, interpreter payroll, and related ACH activity. The other half is focused on full-cycle accounts payable for all entities, including invoice processing, resolving discrepancies, vendor and employee setup, account maintenance, and monthly ledger reconciliation. The manager also supports audits and special projects assigned by the Director of Finance or CFO, while maintaining strict confidentiality of payroll, vendor, and employee information.

Requirements

Associate degree in Accounting.
At least two years of experience in Accounts Payable or General Accounting.
At least two years of experience leading payroll processing and management.
Hands-on experience with ADP Workforce Now and Workforce Management.
Knowledge of multi-location payroll and payroll taxes, and a solid grasp of basic accounting principles.
Proficiency in Microsoft Office, especially Excel.
Strong organizational and leadership skills, with the ability to work independently and prioritize competing deadlines.
Strong attention to detail and analytical abilities.
Absolute discretion with confidential payroll, vendor, and employee information.
Commitment to a diverse, inclusive, and equitable workplace and to Anixter Center's mission.

Nice To Haves

Bachelor's degree.
Certified Payroll Professional (CPP) certification.
Experience with Sage Intacct General Ledger software.

Responsibilities

Oversee and process payroll for approximately 160 employees using ADP Workforce Now and Workforce Management.
Maintain compensation, time, leave, and deduction information, including taxes, benefits, garnishments, and charitable contributions.
Issue replacement checks and direct deposits as needed, and create standard and custom ADP reports.
Record and process federal and state payroll tax deposits, set up multi-state tax codes, maintain accurate records, and prepare required reports.
Review and maintain employee salary allocations to ensure payroll costs are charged to the correct departments and programs.
Lead full-cycle accounts payable for all entities, from draft through check and ACH runs, and post invoices within 72 hours of receipt.
Resolve purchase order, contract, invoice, and payment discrepancies, and ensure credit is received for outstanding credit memos.
Review, analyze, and process interpreters' payroll; process, code, and reconcile AP transactions on the ACH account.
Set up new vendors and employees in the accounting system, maintain vendor accounts, and file W-9 and direct deposit forms.
Oversee AP inboxes, respond to vendor inquiries, and maintain paid invoice files.
Reconcile the AP ledger to the general ledger monthly and follow established procedures.
Maintain strict confidentiality of payroll, vendor, and employee information.
Respond to auditor requests and complete payroll- or accounts-payable-related special projects assigned by the Director of Finance or CFO.