AP Accounting Specialist

Behavioral Innovations•Addison, TX

2d•Hybrid

About The Position

The AP Accounting Specialist will play a key role in keeping vendor payments accurate, timely, and organized across a growing organization. This role involves high-volume invoice processing, full-cycle AP ownership from intake through payment, and managing multi-location complexity across 100+ centers with strict accuracy expectations (targeting >99.8% accuracy). This position is not suitable for individuals with experience limited to low-volume, manual, or narrowly scoped AP work.

Requirements

5+ years of Accounts Payable experience in a paperless environment.
Proven experience handling high-volume invoice processing.
Experience supporting a multi-location or multi-entity organization.
Strong understanding of full-cycle AP processing.
Adequate knowledge of general ledger expense coding.
Strong organizational skills and attention to detail are a must.
High attention to detail with a track record of accuracy and accountability.
Strong communication skills with external and internal stakeholders.
Ability to prioritize deadlines, work independently and with a team.

Responsibilities

Process high volume of internal and external supplier invoices for payment.
Own full-cycle AP processing, including coding, entry, and payment deadlines.
Resolve invoice discrepancies, exceptions, and rejections.
Review vendor statement and reconcile open items. Request invoice copies as necessary and investigate and resolve account discrepancies.
Communicate with vendors regarding payment status and issue resolution.
Support month-end close deadlines, including follow-ups on approvals.
Maintain and monitor shared AP inbox.
Coordinate vendor onboarding (W9, ACH, supplier setup requests).
Manage utility billing portals across multiple locations.
Track and maintain recurring monthly utility expenses.
Ensure accurate GL coding and accounting date updates.