Intern - Annual Reporting (AMA Section)

Arizona Department of Administration • Phoenix, WA

2d • Hybrid

About The Position

The Annual Reporting Intern supports the Annual Report Coordinator in the Active Management Area (AMA) Section and helps with reporting processes, groundwater-use analysis, and compliance monitoring in Active Management Areas and Irrigation Non-Expansion Areas. The intern is expected to develop an accurate understanding of relevant laws, rules, statutes, policies, and procedures and communicate them to the regulated community and other interested parties. The role involves substantial interaction with the public and requires strong written and verbal communication. Although the primary focus is annual reporting, the intern may also support the Municipal, Industrial, and Agricultural Conservation Programs teams.

This is a hybrid position based in Arizona, with at least two days per week at the ADWR office in Phoenix. More in-office days may be required during peak season. Work hours vary from 19 to 40 hours per week, and remote work within Arizona may be available based on business needs and performance.

Requirements

• Be enrolled in school and pursuing a degree in Environmental Sciences, Sustainability, Data Science, Business, or a related field.
• Have knowledge of Arizona water supplies and their regulatory frameworks, including groundwater, surface water, Colorado River water, and effluent.
• Have knowledge of the Groundwater Code, particularly groundwater rights and permits and annual reporting requirements.
• Have knowledge of Active Management Areas, including statutory reporting and conservation programs described in Chapters 4, 5, and 6 of the Management Plans.
• Demonstrate excellent interpersonal, verbal, and written communication skills.
• Demonstrate excellent customer service skills.
• Perform detail-oriented tasks accurately and efficiently.
• Interact effectively with team members and members of the regulated community.
• Identify, analyze, and help resolve problems.
• Retrieve, organize, present, analyze, and interpret water-resource management data.
• Research and respond to requests and inquiries with accurate and efficient customer service.
• Manage multiple projects simultaneously and prioritize short- and long-term tasks.
• Establish and maintain effective working relationships with stakeholders, including agency staff, governmental officials, the regulated community, and the public.
• Communicate technical and regulatory information clearly to diverse audiences, including in group settings.
• Work well under pressure.
• Successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Nice To Haves

• Interest or skills in data entry, quality assurance, and quality control.
• Experience or interest in using Excel, Access, ArcGIS Pro, PowerBI, Oracle databases, and other software to compile, organize, analyze, and interpret water-resource management data.

Responsibilities

• Support ADWR’s annual reporting season by scanning reports, manifesting, uploading documents to the public imaged records database, and helping answer customer and staff questions.
• Assist with sending notices to water-right holders about annual reporting requirements.
• Research bad addresses to help ensure notices reach all water-right holders.
• Help identify process improvements.
• Assist with making public records available on the ADWR website, including scanning historic annual reporting documents.
• Assist with file organization and data entry for Conservation Programs.
• Follow up with customers regarding amendments or other problem-report issues.
• Perform other duties as assigned.

Benefits

• Opportunity to work with a creative, collaborative team that shares knowledge and experience.
• Opportunity to learn about Conservation Programs in Arizona.
• Gain experience working in a state agency and organizational knowledge through daily business interactions and job assignments.
• Positions in this classification may participate in the Arizona State Retirement System; enrollment eligibility becomes effective after 27 weeks of employment.

What This Job Offers

• Career Level: Intern
• Education Level: No Education Listed