Annual Giving Coordinator

PeaceHealth • Vancouver, WA

1d

About The Position

PeaceHealth is seeking a full-time Annual Giving Coordinator to coordinate and support system-wide annual giving campaigns across PeaceHealth philanthropy. As part of the Donor Engagement Team, the role focuses on operational execution of direct mail, email, and digital appeals. The coordinator manages campaign schedules, audience lists, production activities, and approvals; serves as the primary contact for external annual giving vendors; maintains constituent, appeal, and response data in Raiser’s Edge; and prepares reporting to improve donor acquisition, retention, participation, and pipeline development.

The role also coordinates operational activities for PeaceHealth’s system-wide Caregiver Campaign, including timelines, audience lists, communications, digital outreach, leadership engagement, and performance reporting. The coordinator works with foundation teams, fundraisers, Philanthropy Communications, donor operations partners, vendors, caregivers, volunteers, and administrators to execute campaigns and support donor acquisition, renewal, re-engagement, and stewardship.

The position is full-time, 1.00 FTE, and day shift. The salary range is $28.73–$43.09; the hiring rate depends on factors including education, training, work experience, applicable collective bargaining agreement terms, and seniority. Work is predominantly in an office, with some time in a medical or hospital setting. Travel is required.

Requirements

• At least 3 years of program coordination, direct mail, fundraising marketing, or related campaign execution experience in a professional environment.
• Experience planning and executing direct mail campaigns and coordinating email and digital fundraising campaigns.
• Experience using Raiser’s Edge or a comparable donor database, including list management, segmentation, data entry, and data quality review.
• Ability to travel.
• A bachelor’s degree is preferred in fundraising, business administration, communications, marketing, nonprofit management, or a related field; an equivalent combination of education and experience is also accepted.

Nice To Haves

• Experience in annual giving, donor development operations, email marketing, digital fundraising, database management, or nonprofit healthcare fundraising.
• Certified Fund Raising Executive credential.
• Ability to analyze campaign performance and prepare accurate, concise reports and recommendations.
• Strong project management, organizational, and time management skills; meticulous attention to detail; and ability to meet multiple deadlines.
• Strong written, verbal, and proofreading skills across print and digital channels, with the ability to tailor communications for different audiences.
• Ability to coordinate vendor estimates, specifications, proofs, production schedules, postage, and invoices.
• Interpersonal skills to establish and maintain effective working relationships with fundraisers, caregivers, vendors, volunteers, and administrators.
• Ability to work independently, exercise sound judgment, and adapt to changing priorities.
• Experience using Microsoft Office Suite, SharePoint, Teams, email marketing platforms, and digital fundraising tools.

Responsibilities

• Plan and coordinate system-wide annual giving direct mail campaigns, including schedules, audience selection, list preparation, creative development, approvals, and production.
• Coordinate annual giving appeals through email and digital channels, ensuring consistent messaging, audience targeting, timing, and donor experience.
• Maintain accurate constituent, appeal, and campaign records in Raiser’s Edge.
• Build and audit mailing lists and donor segments, and document selections, solicitations, responses, and results.
• Coordinate with external annual giving vendors on schedules, estimates, audience lists, data exchange, specifications, creative materials, proofs, approvals, postage, production, invoices, and performance reporting.
• Collaborate with foundation teams, fundraisers, Philanthropy Communications, and donor operations partners to gather content, confirm funding priorities, and execute coordinated initiatives.
• Compile and report campaign performance metrics, including response and participation rates, donor retention, acquisition and re-engagement, average gift size, revenue, and cost effectiveness.
• Identify campaign trends and share observations with leadership to support annual giving planning and decision-making and strengthen the donor pipeline.
• Coordinate PeaceHealth’s system-wide Caregiver Campaign timelines, audience lists, communications, digital outreach, leadership engagement, and performance reporting.
• Track campaign results and document findings from audience, message, and appeal testing for future campaign planning.
• Support donor acquisition, renewal, re-engagement, and stewardship through coordinated campaign execution, acknowledgments, and donor communications.
• Perform other duties as assigned.

Benefits

• Full medical, dental, and vision coverage
• 403(b) retirement plan with employer base and matching contributions
• Paid time off
• Employer-paid life and disability insurance, with additional buy-up coverage options
• Tuition and continuing education reimbursement
• Wellness benefits
• Expanded EAP and mental health program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level