Animal Services Business Manager

Williamson County•Georgetown: 1855 S/E Inner Loop, TX

3d•Onsite

About The Position

Reporting to the Director of Animal Services, this role oversees administrative operations including financial and HR processes, procurement and purchasing, agenda preparation, contract coordination, software administration, and regulatory and records-retention compliance. The position also serves as a liaison to County departments and law enforcement to uphold the Williamson County Regional Animal Shelter (WCRAS) mission and promote its goals.

Requirements

Associates degree and four (4) years of progressive administrative/business management experience; OR an equivalent combination of education and experience.
Demonstrated management knowledge to include basic statistical methods, fiscal and budgeting practices and procedures.
Demonstrated experience in a purchasing capacity, to include quote process, product/materials/equipment sourcing, purchase requirements, PO processing.
Experience in navigating local, state, or national regulations.
Strong Microsoft Office Suite skills, to include Word, Excel, Outlook, Access and Sharepoint.
Excellent interpersonal, teambuilding, and management skills.
Ability to work in a high-volume, fast-paced environment.
Maintain a satisfactory Motor Vehicle Record.
Valid driver’s license (Required within thirty (30) days of employment).

Nice To Haves

Bachelor’s degree in a related field.
Knowledge of animal health and well-being, including nutritional needs, proper and safe handling and restraints, and pharmaceuticals commonly used to treat animal conditions.
Experience in animal behavior, health or welfare field.
Prior experience with Oracle software, WorkDay, Kronos software, and PetPoint.
Knowledge of equipment used in shelter animal surgery and medical care, including microscopes, small laboratory equipment, and surgical instruments.

Responsibilities

Manages administrative functions of the shelter, to include financial transactions, human resources, payroll, and acts as the computer system administrator.
Manages the creation, review, and submission of agenda items, ensuring compliance with County policies, procedures, and legal standards.
Serves as the primary liaison with Legal/General Counsel on contracts, grants, agreements, and other binding documents.
Acts as the central point of contact for all County departments on administrative, contractual, and auditing coordination.
Generates billing for local law enforcement agencies and assists these agencies with onboarding County tasks.
Serves as subject matter expert on records retention laws and ensures department-wide compliance with retention schedules and documentation requirements.
Oversees the procurement lifecycle, including RFPs, RFQs, bids, and contract administration, ensuring adherence to county and state requirements.
Performs purchasing coordination for the shelter, to include reconciliation/oversight of p-card use, generating purchase requisitions, processing invoices, management of relationships with suppliers, liaison with County A/P and Purchasing departments, and preparation of end-of-fiscal year reporting.
Manages accounts payable and receivable for the shelter by tracking receipts, and treasury deposits, balancing discrepancy resolutions, and managing various spreadsheets and supply budget and is point of contact for internal county audits.
Acts as point of contact for shelter’s HR functions including onboarding, personnel file maintenance, distribution and upkeep of shelter policy manual, and processes all shelter personnel changes.
Serves as shelter software administration point of contact, and ensures software is consistently utilized, updated, and audited.
Oversees recordkeeping compliance with shelter, local and State regulations, including archival and document retention policies and procedures.
Coordinates regular asset audits of shelter equipment.
Facilitates shelter regulatory compliance with veterinary personnel including DEA registrations, supplier license and credentialing requirements.
Reports all loss, risk, and safety issues or conditions to Director, including facilitation of worker’s comp reporting to County HR department.
Defines and develops shelter standard operating guidelines and ensures compliance.
Assists Director with jurisdictional and annual reports and data compilation.
Participates in, and prepares reports and budgetary updates for, weekly leadership meetings.
Performs special duties as assigned.