Ancillary Meeting Manager

BCD

10d•$60,000 - $68,000•Remote

About The Position

This Ancillary Meeting Manager role puts you at the center of Life Sciences client work tied to Congresses, HCP engagement, and high-touch ancillary meetings. You’ll manage everything from planning and logistics to budgets, compliance, and client counseling in a fast-paced, highly regulated environment. This is a great fit for someone who enjoys balancing precision, professionalism, and problem-solving while keeping multiple moving pieces on track. You’ll play a key role in creating well-executed experiences that support clients, teams, and important stakeholder engagement.

Requirements

Managing ancillary meetings connected to Congresses from registration through execution, while keeping timelines, logistics, and deliverables moving smoothly
Working in a highly regulated, compliance-focused environment where documentation, accuracy, and audit readiness really matter
Coordinating attendee management, HCP invites, registrations, travel, and on-site details with strong attention to detail
Building solid client and vendor relationships, leading planning calls, and offering thoughtful guidance on best practices
Tracking budgets, reviewing billing, reconciling final costs, and communicating financial updates clearly throughout the planning process

Nice To Haves

A college degree
3+ years of experience managing ancillary meetings in conjunction with Congresses
2+ years of account or client management experience in a structured, deadline-driven setting
2+ years of experience managing outside vendors, sourcing services, and negotiating contracts
Pharmaceutical industry experience, plus convention registration and international planning experience

Responsibilities

Managing ancillary meetings connected to Congresses from registration through execution, while keeping timelines, logistics, and deliverables moving smoothly
Working in a highly regulated, compliance-focused environment where documentation, accuracy, and audit readiness really matter
Coordinating attendee management, HCP invites, registrations, travel, and on-site details with strong attention to detail
Building solid client and vendor relationships, leading planning calls, and offering thoughtful guidance on best practices
Tracking budgets, reviewing billing, reconciling final costs, and communicating financial updates clearly throughout the planning process