Analyst- National General Affairs 1

Glovis•Irvine, CA

13d•Onsite

About The Position

GLOVIS America, Inc. is a third-party logistics provider headquartered in Irvine, CA. Since our inception in 2002, we are committed to delivering our customers' products via truck, rail, or ocean vessel throughout the U.S., Canada, and Mexico. Glovis America makes every effort to exceed standards by providing quality service to our customers and vendors of the automotive, freight forwarding, parts distribution, used car, and fuel industries. We cater logistics strategies and processes to our customers' needs by utilizing the latest information systems and advanced technologies. The National General Affairs Analyst is responsible for purchasing and invoice processing across multiple offices, providing ongoing support from on-boarding to addressing day-to-day inquiries. This role also manages the administration of Hyundai Motor America (HMA) lease vehicles for employees, including handling associated invoicing. Additionally, it supports K-SOX compliance through accurate purchase request reviews and invoice spot checks, reporting non-compliances monthly. We are looking for a detail-oriented and customer service-focused General Affairs Analyst who can effectively manage multiple priorities in a fast-paced corporate environment. This role provides administrative and operational support in travel coordination and purchasing.

Requirements

Associate's Degree
1-2 years of experience
Experience in Administrative Support
Strong verbal and written communication skills
Knowledge of general office practices and procedures, including filing systems, scheduling, and maintaining office supplies
MS Office Skills
Strong analytical and problem-solving skills
Ability to review documents, forms, and correspondence for accuracy and consistency
Ability to collaborate and build effective working relationships with colleagues, management, and external parties
Knowledge of customer service protocols and best practices for effective communication with both internal and external clients

Nice To Haves

Bachelor's Degree
2-5 years of experience
Experience in Administrative Support

Responsibilities

Support multiple offices
Review POs for accuracy, obtain quotes, and check multiple sources for the best price options.
Process invoices in a timely and accurate manner. Perform weekly credit card reconciliation to ensure all transactions are accounted for and discrepancies are addressed in a timely manner.
Assist in coordinating repairs, maintenance, and other facility-related tasks. Support the implementation of facility upgrades and renovations as needed.
Support HMA lease program for employees, ensuring all necessary documentation and approvals are in place
Follow up with vehicle orders and respond to emails from each HMA representative
Submit vehicle maintenance invoices & receipts for reimbursement
Handle HMA invoices
Assist with inquiries on HMA lease programs
On boarding/ Off boarding profiles
Approve Travel Requests, update approval matrix for users, respond to inquiries on travel arrangements
Review Purchase Request submission for accuracy
Review processed invoices for compliance
Report monthly reports on non-compliances for each location
Generate certificates upon requests
Travel arrangements as requested
Other duties as assigned