TEMP Analyst- Facilities General Affairs

Glovis • Irvine, CA

13d • Onsite

About The Position

The TEMP Facilities General Affair Analyst supports corporate operations for the following: facilities and office administration, accounts payable and invoice processing, purchasing and vendor management, fixed asset management, month-end financial reporting, office operations and administrative support.

Requirements

• Knowledge of general office practices and procedures, including filing systems, scheduling, and maintaining office supplies
• Familiarity with common office software, such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Knowledge of customer service protocols and best practices for effective communication with both internal and external clients
• Strong ability to organize and maintain systems for documents, schedules, and office operations
• Ability to review documents, forms, and correspondence for accuracy and consistency
• Associate's Degree
• 1 - 2 Years of work experience in General Affairs, Business Management, or Administrative Experience

Nice To Haves

• Ability to collaborate and build effective working relationships with colleagues, management, and external parties
• Bachelor's Degree
• 2 - 5 Years of work experience in General Affairs, Business Management, or Administrative Experience

Responsibilities

• Support daily office and operational needs.
• Coordinate purchases of office supplies and operational materials.
• Manage employee uniform ordering and distribution.
• Build and maintain vendor relationships.
• Obtain quotes and process purchase orders.
• Resolve billing discrepancies.
• Ensure vendors are paid on time.
• Verify invoices against purchase orders and receiving documents.
• Process invoices through SAP and electronic document systems.
• Reconcile corporate credit card statements.
• Prepare month-end reports.
• Record accruals.
• Reconcile General Affairs accounts.
• Maintain auditable financial records.
• Conduct facility walks
• Assist with company events
• Assist with asset management

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree