AMS Sales Support & Administration

Vishay•South Carolina, SC

4d•Remote

About The Position

Vishay Americas, Inc. (Sales) is currently seeking applicants for AMS Sales Support & Administration Team Member. This is a remote position within the US. The role involves providing compliance and legal support, including assisting with contract preparation, maintaining filing systems, coordinating document execution, and supporting compliance and ethics reporting. It also includes general administrative support, such as performing analytics, acting as a second-level support for customer and stakeholder requests, creating reports using advanced Excel functions and Power BI, supporting team projects, and handling confidential information with discretion. The position requires independent judgment on relevant process subjects.

Requirements

Bachelor’s degree in business administration, finance, legal studies, or related field preferred; relevant experience may be considered in lieu of degree.
5+ years of administrative support experience, preferably supporting legal, customer service or global supply chain compliance.
Proficiency in Microsoft Office Suite, with advanced Excel skills (pivot tables, formulas, macros preferred).
Strong organizational skills with attention to detail and accuracy with problem-solving and analytical mindset.
Excellent written and verbal communication skills with basic knowledge of legal terminology.
Ability to prioritize tasks, meet deadlines, and work independently.
High level of discretion in handling sensitive and confidential information.
Experience with contract management systems or software (e.g., SAP, Workday, Exostar, etc.).
In-depth understanding of FAR/DFARS Parts 44 & 52, ITAR/EAR, DCMA Manual 2301, DoD Class Deviations, and the global supply chain compliance matrix.
Experience with CMMC Level 2/3 supply chain flow-downs.
Familiarity with A&D-specific risks (e.g., counterfeit parts mitigation per DFARS 246.870), and obsolescence risk management.
Must qualify as a “U.S. Person” as defined by 22 C.F.R. §120.15 (U.S. Citizen, lawful permanent resident, refugee, or asylee).

Nice To Haves

Macros preferred in Excel.

Responsibilities

Assist with the preparation, formatting, and review of contracts, agreements, and other legal documents.
Maintain electronic and physical filing systems for contracts, compliance records, and legal correspondence.
Coordinate document execution, signatures, and archiving.
Support compliance, ethics and regulatory reporting by gathering data and liaising with internal stakeholders and internal/external counsel as needed.
Maintain and update the Compliance Matrix, a centralized tool mapping for U.S. DoD requirements (FAR/DFARS/ITAR).
Conduct annual reviews of the matrix to incorporate regulatory changes, perform risk assessments for high-risk regions (e.g., ITAR-restricted countries), and support cross-border subcontract approvals.
Monitor regulatory updates (e.g., CMMC 2.0, NIST SP 800-171) and coordinate supplier surveys and policies.
Provide administrative, analytical support and process improvements to the AMS team.
Execute non-routine and case-specific analytics to support stakeholders.
Act as 2nd level support for requests from customers and other stakeholders (Sales, Division Support and Corporate) and conduct further investigations to clarify issues.
Use advanced Excel functions (pivot tables, VLOOKUP, formulas, charts, Power BI) to create reports, track expenses, and analyze data.
Support team projects, prepare presentations, reports, and correspondence as required.
Handle confidential information with discretion and professionalism.
Perform independent judgment on subjects of relevance for the process assigned.