Amendments Coordinator

State of Indiana•Indianapolis, IN

12d•$34,216

About The Position

The Amendments Coordinator oversees, coordinates, and executes activities related to the review, correction, and amendment of vital records. The position ensures compliance with state laws, agency policies, and procedural standards while supporting staff, stakeholders, and the public in accessing accurate and legally recognized records. The role compiles program information; coordinates correspondence for information requests; organizes and maintains current and historical files; organizes program reports and applications and maintains consultative services; maintains program assets; and prepares program-related training materials. Other duties and responsibilities may be assigned or changed at any time. The role may be used in a supervisory capacity based on agency needs.

Requirements

General knowledge of the program area.
Basic knowledge of rules and regulations pertaining to the assigned program area and their effects on other agency operations.
Ability to gather and compile program materials.
Ability to communicate effectively.
Ability to operate effectively in a group decision-making process.
Tact in dealing with other agency personnel and the public.
Basic knowledge of accounting principles.
Ability to perform essential functions with or without reasonable accommodation.
A degree is not required.

Responsibilities

Compile information relative to the assigned program area.
Coordinate correspondence for information requests.
Organize and maintain current and historical files related to the program.
Organize program reports and applications, and maintain consultative services.
Maintain and organize program assets.
Prepare program-related training materials.
Ensure vital-record review, correction, and amendment activities comply with state laws, agency policies, and procedural standards.
Support staff, stakeholders, and the public in accessing accurate and legally recognized records.

Benefits

Three medical plan options, including prescription coverage, as well as vision and dental plans.
Wellness Rewards Program with gift card rewards for completing wellness activities.
Health savings account with bi-weekly state contributions.
Deferred compensation 457(b) account with employer match.
Two fully funded pension plan options.
Leave policies including 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers.
Up to 15 hours of paid community service leave.
Combined 180 hours of paid vacation, personal, and sick leave.
12 paid holidays, or 14 in election years.
Education Reimbursement Program.
Group life insurance.
Referral Bonus program.
Employee assistance program with covered behavioral health visits.
Qualified employer for the Public Service Loan Forgiveness Program.
Free parking for most positions.
Free LinkedIn Learning access.