Alumni Relations Coordinator and Assistant Art Registrar

NEW MEXICO HIGHLANDS UNIVERSITY•Las Vegas, NM

4d•$0 - $48,204•Onsite

About The Position

This position assists the Director & Chief Curator, Director of Alumni Affairs, and the Office of Advancement staff with alumni, art, and foundation events; community and alumni outreach; and fundraising initiatives. The role also includes office administration and record maintenance. As Assistant Art Registrar, the position manages the logistics of moving artwork and related ephemera and conducts collection research for future use.

Requirements

Bachelor’s degree, equivalent work experience, or alternative education.
Some experience in a customer service position.
Some experience in a position requiring computer skills and verbal and written communication.
Proficiency with Microsoft Word and Excel.
Excellent customer service skills and mindset.
Good verbal and written communication skills.
Good organizational skills and attention to detail.
Creativity in problem solving, event planning, and outreach to various groups of people.
Professional demeanor.
Upbeat and outgoing personality.
Ability to be flexible and adapt to various settings, diverse groups of people, and tasks.
Ability to work independently with little supervision at times.
Willingness to engage in hands-on creative activities.
Ability to maintain confidentiality.
Willingness to work overtime, weekends, and evenings as required.
Physical ability to lift and bend, sit for long periods, transport equipment and supplies, and assist with event setup and breakdown.

Nice To Haves

Experience with Adobe InDesign, Illustrator, and Photoshop.
Experience with customer relationship management (CRM) software and databases, such as Bloomerang, MailChimp, or Artwork Archive.
Experience with WordPress.
Knowledge of handling art and associated materials.
Previous work with art in a gallery, museum, art center, or university.

Responsibilities

Work with the Director & Chief Curator and Director of Alumni Affairs to plan a yearly calendar of alumni and art events and activities.
Plan and execute specific events under the direction of the Director & Chief Curator.
Create promotional materials for foundation events.
Create social media postings.
Obtain necessary event permits from city and state authorities.
Work with the Executive Admin on purchase requests for purchase orders, shipments, and invoice submissions.
Work with vendors to order merchandise and services, obtain quotes, and track orders.
Work directly with colleagues, students, and community members.
Collaborate with community businesses and individuals.
Provide some supervision to student workers and volunteers.
Represent the university, foundation, and alumni relations office at events.
Perform front-office duties, including greeting and directing guests, answering the phone, processing sales of Alumni merchandise and event tickets, and maintaining general knowledge of art exhibitions and Foundation events and activities.
Maintain confidentiality.
Manage the logistics of moving artwork and related ephemera and research the collection for future use.
Perform other job-related duties as assigned.