Aircraft Fuel Accounting Manager
EXCLUSIVE JETS LLC•Raleigh, NC
•Onsite
About The Position
The Aircraft Fuel Accounting Manager is responsible for the reconciliation and reporting of aviation fuel usage and costs. This role ensures accurate accounting, effective cost control, and regulatory compliance while identifying opportunities to optimize fuel-related expenses—one of the organization's largest operational costs.
Requirements
- Bachelor’s degree in Accounting, Finance, Aviation Management, or related field
- 5–10+ years in accounting, finance, or aviation operations
- Experience with fuel accounting, airline operations, or logistics strongly preferred
- Advanced Excel and financial modeling
- Intacct, AirTable, Fuelerlinxm , Coupa, Expensify, Teams, Paycom, Tableau
- Strong analytical and problem-solving ability
- Knowledge of aviation fuel supply chain
- Leadership and communication skills
- Microsoft Office Suites
Nice To Haves
- CPA and/or MBA preferred; equivalent experience considered
Responsibilities
- Manage daily, weekly, and monthly fuel accounting processes
- Reconcile fuel purchases, deliveries, and consumption across stations
- Investigate and resolve discrepancies in fuel inventory and billing
- Oversee fuel-related expenses (taxes, surcharges)
- Analyze fuel cost variances and identify savings opportunities
- Prepare accruals, journal entries, and financial reports
- Partner with Finance for budgeting and forecasting
- Approves all Coupa transactions over 6K
- Manages all Fuel Vendor Credit cards
- Maintains the Fuel Master Card for any fuel transactions and reconciles them into Expensify
- Maintain relationships with fuel suppliers and vendors regarding invoice billing and credits
- Review and validate supplier invoices
- Ensure accurate pricing per negotiated fuel agreements by the Director of Fuel
- Ensure compliance with aviation standards (internal policies)
- Maintain audit-ready records for fuel transactions
- Support internal and external audits
- Manage fuel accounting analysts or staff
- Approve time off and payroll
- Provide training and process guidance
- Improve workflows and accounting systems
- Work with fuel management systems (e.g. Airtable, Fuelerlinx, Intacct)
- Analyze/Assist large datasets for reporting and decision-making with Director of Fuel
- Drive process automation and efficiency
Benefits
- competitive pay within the aviation industry
- generous time off with flexible scheduling
- a great benefits package including 401k matching
- relocation assistance
- career growth opportunities
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What This Job Offers
Job Type
Full-time
Career Level
Manager
