AIA Billing & AR Specialist

Cobra Concrete Cutting Services • Wheeling, IL

4d

About The Position

Cobra is seeking a detail-oriented AIA Billing & Accounts Receivable Specialist for its corporate office team in Wheeling, Illinois. The role manages construction billing, collections, and contract-compliance documentation, and serves as a liaison among project management, customers, and accounting. It helps ensure accurate and timely billing, payment collection, retainage tracking, and reporting. The ideal candidate has construction accounting experience, strong knowledge of AIA billing procedures, and the ability to manage multiple projects and deadlines in a fast-paced environment.

Requirements

• At least 2 years of AIA billing experience.
• Strong working knowledge of AIA billing procedures, G702/G703 forms, lien waivers/releases, certified payroll, and construction contract billing requirements.
• Ability to work independently and thrive in a collaborative team environment.
• Excellent organizational, communication, and customer service skills.
• Strong analytical and problem-solving abilities.
• Ability to manage multiple projects and deadlines simultaneously.
• High level of accuracy and attention to detail.
• Professional written and verbal communication skills.
• Advanced data entry and administrative capabilities.

Nice To Haves

• Experience with CenPoint, Foundation, or similar construction accounting software.
• At least 2 years of construction industry accounting, billing, or accounts receivable experience.

Responsibilities

• Prepare and submit high-volume, accurate AIA billing packages in a timely manner.
• Complete and manage AIA forms, including G702/G703, lien waivers/releases, and related documentation.
• Review construction contracts to ensure billing compliance and proper invoicing procedures.
• Establish, organize, and maintain efficient AIA billing processes and documentation systems.
• Review billing reports and invoices for accuracy and completeness.
• Coordinate with project managers, contractors, and customers on change orders, retainage adjustments, and billing revisions.
• Monitor progress billings and maintain detailed billing records.
• Research and resolve invoice discrepancies and payment issues.
• Analyze retainage balances and unbilled retainage against contract values.
• Perform contract reconciliations and provide contract status reporting.
• Assist with accounts receivable and accounts payable activities as needed.
• Support month-end closing processes and reporting requirements.
• Complete additional billing, accounting, and administrative duties as assigned.

Benefits

• Competitive pay based on experience.
• Career growth opportunities within a rapidly expanding, multi-location company.
• Comprehensive benefits package, including BCBS medical coverage, short- and long-term disability insurance, and a $50,000 life insurance policy.
• Paid holidays and PTO for vacation, medical appointments, and personal time.
• Employee events and company celebrations.
• Supportive, team-oriented culture with direct access to executive leadership.
• Exposure to cutting-edge industry tools, techniques, and projects.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed