AI Strategy & Operations Associate

Flowspace • Costa Mesa, CA

2d • $75,000 - $95,000 • Hybrid

About The Position

Flowspace is seeking a curious, resourceful, AI-savvy associate to work directly with the CEO to improve company operations through AI adoption and operational efficiency. The position works across Sales, Operations, Customer Success, Finance, Marketing, and People to identify inefficiencies, automate repetitive work, and develop AI-powered workflows. It offers direct exposure to startup leadership and the opportunity to take ideas from concept through implementation and measure their impact.

The role suits someone who enjoys experimenting with emerging technologies, is comfortable working in ambiguity, and can independently structure problems and build practical solutions. Candidates may come from a range of educational and professional backgrounds; a college degree is not required. The role is based in Costa Mesa, California, and requires working in person alongside the CEO four days per week.

The stated base salary range is $75,000–$95,000 per year. Flowspace describes the position as a growth opportunity with cross-functional exposure and a path to take on greater leadership as the company grows.

Requirements

• Strong interest in artificial intelligence, automation, and emerging technologies.
• Hands-on experience using AI tools to solve problems, automate tasks, or build projects, gained through coursework, internships, professional experience, personal projects, or independent learning.
• Ability to operate in ambiguity, structure undefined problems, and independently determine a path forward.
• Creative problem-solving and willingness to challenge existing approaches.
• Resourcefulness and initiative, including asking questions, experimenting, and finding ways to get work done.
• Strong analytical and problem-solving skills, including the ability to break down complex challenges into practical solutions.
• Curiosity about how businesses operate and how processes can be improved.
• Willingness to experiment, learn quickly, and adapt as technology evolves.
• Strong written and verbal communication skills.
• Ability to collaborate with employees and leaders across departments.
• Highly organized and detail-oriented, with the ability to manage multiple projects simultaneously.
• Hands-on, action-oriented approach and a desire to build and implement solutions.
• Ability to work in person with the CEO in Costa Mesa four days per week.
• No college degree is required; equivalent work experience, entrepreneurial experience, or demonstrated hands-on AI experience is valued.

Nice To Haves

• Experience building AI agents, custom GPTs, or automated workflows.
• Familiarity with automation platforms such as Zapier, Make, or n8n.
• Basic understanding of APIs, integrations, Python, or JavaScript.
• Experience with Salesforce, HubSpot, Slack, or Google Workspace.
• Experience building personal projects, side businesses, or other technology-driven solutions.
• Previous internship or experience in a startup environment.
• A portfolio or examples of AI-powered tools, workflows, or projects created.

Responsibilities

• Work directly with the CEO to identify opportunities to use AI and automation across Flowspace.
• Partner with department leaders to understand workflows, identify inefficiencies, and recommend process improvements.
• Design, build, and implement AI-powered workflows to automate manual tasks and improve productivity.
• Experiment with AI tools and platforms, including ChatGPT, Claude, Zapier, Make, n8n, and emerging technologies.
• Build internal AI assistants, automated reporting processes, and tools to help employees work more efficiently.
• Connect business systems and applications to streamline workflows and reduce manual data entry.
• Research emerging AI technologies and identify practical implementation opportunities.
• Help train employees on AI tools and processes and encourage adoption across departments.
• Document workflows and develop repeatable processes that can scale with the company.
• Track and measure the impact of AI initiatives, including time savings, efficiency improvements, and business results.
• Collaborate with Product, Engineering, and other teams when more complex technical solutions are needed.
• Support additional strategic and operational initiatives alongside the CEO as business needs evolve.

Benefits

• Meaningful equity in a venture-backed startup; all employees receive stock options.
• Competitive salary.
• Medical, vision, dental, and life insurance.
• Flexible time off and a separate sick-time bank.
• Paid parental leave.
• Mental health and wellness benefits, plus discounts for certain programs.
• Work-from-home stipend for a home office.
• 401(k) with matching.
• A stated opportunity for career growth and a path to take on leadership.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed