Advisory Body Support Program Specialist

Arizona Department of Administration•Phoenix, AZ

14d•Onsite

About The Position

Under the general direction of the Comprehensive Cancer Control Program Director, this position serves as the Arizona Cancer Coalition Program Specialist and is responsible for strengthening the Arizona Cancer Coalition through leadership, collaboration, and partnership. A major focus of this position is identifying and connecting with cancer leaders in Arizona and educating them about Arizona's Cancer Status. This position will support the Arizona Cancer Coalition work groups and steering committee, create and maintain relationships with cancer leaders in the state, recruit leadership level personnel in Arizona's cancer community to participate in coalition work groups as well as the steering committee, and document and evaluate coalition activities with contracted vendor to meet reporting requirements. As the Program Specialist, this position will provide administrative support for the legislatively mandated Arizona Rare Disease Advisory Council (HB 2380). Responsibilities include supporting the Chair and council coordinator with agenda development, drafting minutes, preparing meeting materials, scheduling speakers as directed by ARDAC Chair and council coordinator.

Requirements

Principles and Practices of Public Health, Prevention Health Strategies & Evidence based/ Evidence Informed Practices, Health Equity, Health Disparities, and Social Determinants of Health (SDOH).
Community Engagement and Partnership.
Strategic Planning and Project management.
Arizona Management System (AMS) and / or Continuous Improvement.
ADHS' Mission, Vision and Strategic Plan.
Division of Public Health-Prevention Services Bureau of Chronic Disease and Health Promotion Arizona Health Improvement Plan (AzHIP) and/ or Arizona State Health Assessment (SHA).
Basic understanding of the cancer continuum and rare disease and general understanding of policy.
Program Evaluation and / or Measurement.
Oral and written communication (including public speaking and creating formal presentations).
Compiling, analyzing and interpreting programmatic data.
Problem solving techniques and conflict resolution.
Writing clearly, persuasively and succinctly.
Using a variety of computer software packages and virtual meeting platforms (i.e. Excel, Word, Google Mail, Power-point, Zoom, Meets, and Teams Etc.).
Customer service and administrative support.
Efficient and meets deadlines.
Critical Thinking Skills.
Maintaining harmonious relations with a wide variety of internal and external contacts, including persons at all levels of the organization, representatives of other agencies, and representatives of the private sector and the community.
Collaborate and plan with office chief, staff, and other agencies.
Work independently and with a team.
Be flexible, prioritize tasks, meet deadlines.
Exercise discretion and independent judgment.
Develop plans and set goal; and the ability to communicate effectively.
Demonstrate problem-solving and initiative on job related function.
Adaptable, multi-task and manage multiple projects.
Handle complex customers in a calm, professional manner.
Effectively communicate resources, supports and services to the public.
Exercise discretion in handling confidential information.
Support a diverse multi-cultural workforce that reflects the community, promotes equal opportunity at all levels of public employment, and creates an inclusive work environment that enables all individuals to perform to their fullest potential free from discrimination.
Interpreting legislation and statute.
Learn, interpret and apply federal and state regulations.
Organize and manage a complex and varied workload.
Develop, test and implement changes essential for continuous improvement.

Nice To Haves

Minimum of 1-2 years experience working in a program/project coordination capacity with increase project responsibility.
Extensive background in office management/protocols, research, report writing, and problem solving
Bachelor's Degree in Public Administration.
Degrees in public health, public administration, health policy, or business management preferred.

Responsibilities

Manage the Arizona Cancer Coalition workgroups and steering committee by scheduling, attending and facilitating monthly workgroup meetings, quarterly steering committee meetings and bi-annual coalition wide meetings.
Contribute to the monthly Arizona Cancer Chronicle and monitor and maintain the AZCCCP website and social media.
Create strong relationships facilitating achievement of Cancer control Plan and contribute to the annual Arizona Cancer Control Plan Addendum and future cancer plans.
Recruit leadership from Arizona's cancer community to serve in the Arizona Cancer Coalition and engage national partners for funding opportunities and training resources to support the Arizona Cancer Coalition.
Support open meeting law (OML) requirements for all Arizona Rare Disease Advisory Council meetings.
Maintain member contact list, service term, bylaws and other governance documents and manage Arizona Rare Disease Advisory Council webpage at ADHS and update per Chairs request and OML requirements.
Coordinating nomination process and appointment of Arizona Rare Disease Advisory Council Chair(s) and track and manage Council annual commitments including timelines and document action plan activities.
Support Office Chief and Arizona Rare Disease Advisory Council Chair with council operations and implementation activities per House Bill 2380.
Other duties as assigned as related to the position.

Benefits

Affordable medical and dental insurance plans
Paid vacation and sick time
Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program)
10 paid holidays per year
Wellness program and plans
Life insurance
Short/long-term disability insurance
Defined retirement plan
Award winning infant at work program
Credit union membership
Transit subsidy
ADHS Student Assistance Pilot Program