Advisor, Planning & Implementation (P3)

Save the Children 2022•Washington, DC

12d•Hybrid

About The Position

Save the Children is hiring an Advisor, Planning & Implementation to support effective planning, coordination, communication, and execution across its Program Implementation (PI) portfolio. Reporting to the Head of Program Implementation, the Advisor will establish and maintain the systems, processes, and cadences that support information-sharing, reporting, coordination, and decision-making across the department. A central focus is ensuring that the SCUS PI Senior Management Team provides consistent, regular information so the Head of Program Implementation can deliver accurate and timely updates to the Senior Leadership Team. The role includes operational coordination and workplan and resourcing tracking; support for Promoting Human Flourishing in Foreign Assistance (PHFFA) activities and coordination with Save the Children International (SCI); logistical management of site visits, VIP visits, meetings, and events; and ownership of departmental and PHFFA webpages and communications. The Advisor also supports presentations and Board of Directors materials and prepares regular updates on departmental plans and progress. The position is hybrid, based at the Washington, DC; Fairfield, CT; or Lexington, KY office. Save the Children offers salary ranges that vary by geographic labor-cost area. The stated U.S. target salary ranges are $91,800–$102,600 for Geo 1, $83,725–$93,575 for Geo 2, and $74,800–$83,600 for Geo 3. Salary for candidates outside the U.S. is based on the local employer-of-record salary scale.

Requirements

Bachelor’s degree or equivalent experience, plus at least 5 years of relevant experience.
Demonstrated experience leading change processes.
Demonstrated ability to work with senior-level executives to move complex issues forward.
Proven ability to make decisions and exercise sound judgment in a fast-moving environment.
Demonstrated experience developing and working on strategic plans.
Ability to collaborate with senior staff across a global organization.
Demonstrated analytical, organizational, and communication skills.
Attention to detail and ability to oversee multiple projects concurrently and work cross-functionally.
Ability to communicate and collaborate effectively with individuals and teams at all levels, internally and externally.
Professional proficiency in the MS Office suite.
Professional proficiency in spoken and written English.

Nice To Haves

Master’s degree in a field related to development, humanitarian work, or business administration.
Ability to speak a second relevant language, preferably French, Arabic, or Spanish.
Previous Save the Children experience.

Responsibilities

Serve as an operational partner to the Head of Program Implementation and PI Senior Management Team, supporting planning, coordination, communication, and execution across the department.
Coordinate PI SMT, ESMT, State Leads, and other departmental meetings, including preparing agendas and materials, documenting decisions and action items, distributing notes, and tracking follow-up.
Manage tracking and coordination of PI SMT and PI ESMT retreat priorities and other PI SMT workstreams.
Support development and maintenance of workplans by documenting priorities, owners, timelines, milestones, and resource requirements.
Develop and maintain a consolidated resourcing tracker covering consultants, program staff, humanitarian surge deployments, and representatives on cross-functional and agency-wide projects.
Check that resourcing decisions and commitments align with budget and planning, and promptly flag gaps or misalignments to the Head of Program Implementation.
Monitor SCUS and global movement transformation initiatives relevant to Program Implementation, coordinate PI participation, and provide status updates to department leadership.
Track cross-departmental PHFFA activities and milestones, identify dependencies and risks, monitor progress, and escalate issues or challenges to PI SMT.
Define roles and responsibilities for PHFFA project communications, internal updates, and information sharing.
Support PHFFA communication with SCI, particularly among support-function stakeholders, Program Implementation, and SCI counterparts.
Ensure required SCI operational and approval processes are completed, documented, and filed.
Organize and prioritize critical issues and information to support efficient, timely decisions; proactively manage issues, risks, and scope changes internally and with SCI.
Communicate PHFFA updates and challenges to stakeholders and senior management, and maintain a documentation repository and updated PHFFA webpage.
Provide high-touch logistical support for key engagements, VIP visits, meetings, and events.
Develop and update calendars and visit agendas for the SMT and state teams; ensure visit approval processes, objectives, documentation, and return-on-investment commitments are followed.
Coordinate travel, logistics, state-team arrangements, materials, scheduling, and follow-up for visits and events.
Coordinate after-action and visit reviews to support continuous improvement and ROI analysis.
Own and maintain the PI SaveNet page and PHFFA webpage, keeping resources, strategies, plans, dashboards, SOPs, and reference materials current and accessible.
Work with PI team representatives to keep team landing pages and information up to date, including SMT aggregate views, State Leads state-specific views, Head Start, International Programs, and domestic and international humanitarian work.
Ensure information is clear, visual, accessible, and suitable as official data for decision-making and alignment.
Develop weekly, monthly, and ad hoc SMT communications to teams and, in coordination with the Head of PI, distribute weekly SMT meeting notes to all PI staff.
Develop and issue quarterly updates on progress against departmental workplans and objectives.
Support development and maintenance of PI and PHFFA presentations and Board of Directors materials, ensuring consistency with Save the Children branding.

Benefits

Flexible schedules and generous paid time off.
11 paid holidays plus 2 floating holidays.
Hybrid working opportunities.
Health, dental, and vision coverage for employees and their families.
Paid caregiver, parental/adoption, critical child illness, and fertility-related leaves and benefits.
Employee Rewards Program with annual merit increases and/or additional incentives for eligible employees.
Retirement savings plan with employer contributions after one year.
15 safety and wellness days annually; prorated to 8 days for employees hired on or after July 1.
Mental health benefits and support through Calm and company-hosted events.
Free and confidential Employee Assistance Program assessments, short-term counseling, referrals, and follow-up services.
Access to internal and external learning and development opportunities and mentorships.